Our Board of Directors meets about every 2 months to discuss the business of the Association
and make decisions to continue to maintain and improve our nice neighborhood.
All residents are welcome to attend.
Meeting Minutes will be posted here so everyone can see
what the Board is doing to keep this one of the best places to live in Cutler Bay.

Meeting Minutes

 

 

Links to Previous Minutes:  June 17, 2020 | February 19, 2020 | January 8, 2020
October 16, 2019 | August 21, 2019 | June 19, 2019 | April 17, 2019 | February 20, 2019



CANTAMAR HOMEOWNERS ASSOCIATION, INC.
ANNUAL & BOARD MEETING MINUTES
August 19, 2020
(not yet approved)

========================================================

Annual Meeting

Due to a lack of persons applying for seats on the Board and the failure to achieve a quorum to conduct the annual meeting the current Board members will continue to serve for the coming year.

Board Meeting

Board Members Present in Person:
Orlando Munoz, VP/Secretary

Present by Speakerphone
Pete Quintas, President
Marco Fernandez, Treasurer
John Resuta, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at The Palmetto Bay Library Feller Room 17641 Old Cutler Road Palmetto Bay FL 33157 and by Speakerphone due to Covid-19. Notice was provided to all owners of record with the opportunity to attend by speakerphone.

Members Present
Olga M. of 206 Street, Rasheed M. of 88th Avenue and Ana P of 90th Place were present by speakerphone.

Call to Order: Mr. Quintas called the Meeting to order at 7:10 p.m.

Officer Appointments
The officers will remain the same for the coming year.

Approval of Minutes
A motion to adopt and approve the Board Meeting Minutes from the June 2020 meeting was proffered by Orlando. The motion received a second from Pete and passed unanimously of those present.

Administrative Items
The Board reviewed the matter of approval of metal roofs in the community. A motion to approve the submittal from 9054 SW 206 street for the metal roof in terra cotta color was proffered by Orlando. The motion received a second from John and passed by a vote of 3-1 with Marco opposed due to the style of the roof not matching the current roof tile look.

A motion to adopt the Gazebo Guidelines which were sent to all owners was made by Orlando. The motion received a second from John and passed unanimously of those present.

Committee Reports
There were no committee reports at this meeting.

Managers’ Report- RFPs and Bids
The manager reviewed items attended to since the last meeting.

Financial Review
The Manager reviewed the financial statement from July 2020 with those present.
The accounts delinquent will be monitored as to the effects of unemployment due to the Corona Virus.

Architectural & Violations
The Board reviewed the submitted violation and fine reports.

A motion to approve the suggested waivers as prescribed from management was made by Pete. The motion received a second from John and passed unanimously of tose present.

A motion to impose fines on those owners that had received appropriate multiple notices and not complied nor contacted management was proffered by Orlando. The Motion received a second from Marco and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

 Adjournment
Orlando made a motion to adjourn at 7:48pm. The motion was seconded by John and Received a second from Pete. The motion was approved unanimously of those present.

Respectfully submitted, 
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
SPECIAL & BOARD MEETING MINUTES
June 17, 2020
(approved)
========================================================

Board Members Present:
Pete Quintas, President
Marco Fernandez, Treasurer
Orlando Munoz, VP/Secretary

Absent
John Resuta, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at The Palmetto Bay Library Feller Room 17641 Old Cutler Road Palmetto Bay FL 33157 and by Speakerphone due to Covid-19. Notice was provided to all owners of record with the opportunity to attend by speakerphone.

Members Present
Olga M. of 206 Street, Maria H. of 206 Street & Deborah D. S. of 206 Street were present by speakerphone.

Call to Order: Mr. Quintas called the Meeting to order at 7:15 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Approval of Minutes
A motion to adopt and approve the Board Meeting Minutes from the February 2020 meeting was proffered by Orlando. The motion received a second from Pete and passed unanimously of those present.

Administrative Items
The Board is considering the possibility of approving metal roofs in the community.

Committee Reports
There were no committee reports at this meeting. 

Managers’ Report—RFPs and Bids
The manager reviewed items attended to since the last meeting.

Financial Review
The Manager reviewed the financial statement from May 2020 with those present.
The accounts delinquent will be monitored as to the effects of unemployment due to the Coronavirus.

Architectural & Violations
The Board discussed the submittal of an application of a metal roof and the materials that could be used. The Board discussed a violation of fence disrepair.
A brief discussion of Gazebos was held and the Manager drafted some proposed guidelines.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Orlando made a motion to adjourn at 7:50pm. The motion was seconded by Marco and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


 

Due to Covid-19 restrictions, there was no Board Meeting in April 2020

 


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
February 19th, 2020
(approved)

========================================================

Board Members Present:
Pete Quintas, President
Marco Fernandez, Treasurer
John Resuta, Director

Orlando Munoz was absent

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at The Palmetto Bay Library Feller Room 17641 Old Cutler Road Palmetto Bay FL 33157.

Call to Order: Mr. Quintas called the Meeting to order at 7:05 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Approval of Minutes
A motion to adopt and approve the Board Meeting Minutes from the January 2020 meeting was proffered by Pete. The motion received a second from Marco and passed unanimously of those present.

Administrative Items
A motion to reconsider all community events as to Expense and Liability.

Committee Reports
There was discussion of the possibility of consideration for Metal Roofing to be permitted in the community. Jesse Revilla of the Architectural Committee will take the lead and seek Roofing Companies and information for the Association.

Managers’ Report—RFPs and Bids
The manager reviewed items attended to since the last meeting.
A motion to approve the proposal for the installation of access gates in the Guardrails on 208th Street to provide service providers access to the lakes was made by Pete. The motion received a second from Marco and passed unanimously of those present.
A motion to approve the quote for the Muscovy Duck Removal was made by John. The Motion received a second from Marco and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement from January 2020 with those present.
The expense for the Gates shall be paid out of the reserves as a Capital Improvement.

Architectural & Violations
A motion to impose fines on those owners that have received two notices and have failed to comply or contact management was made by Pete. The motion received a second from Marco and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
John made a motion to adjourn at 7:53pm. The motion was seconded by Pete and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
SPECIAL MEMBERSHIP MEETING
January 8th, 2020
(approved)

========================================================

The meeting was held at the Palmetto Bay Library Feller Room

Directors Present
Pete Quintas – President
Orlando Munoz – Secretary/VP
Marco Fernandez – Treasurer
John Resuta – Director

The meeting, which had been adjourned on October 16th 2019, was reconvened at 7:08 pm and a quorum call was made.

There were insufficient members present in person and by proxy to reach a quorum as required by the Association Documents and State Statutes.

The Board determined that as this second attempt has not reached quorum, the Association would not pursue another meeting on the proposed amendments in the near future.

The meeting was adjourned at 7:21pm.

Respectfully Submitted,                                
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
SPECIAL & BOARD MEETING MINUTES
October 16th, 2019
(approved)

========================================================

Board Members Present:
Pete Quintas, President
Orlando Munoz, Secretary/VP
Marco Fernandez, Treasurer

John Resuta, Director, was absent.

Special Meeting of the Members
The Meeting was called to order at 7:05pm. A quorum was not established and therefore the meeting could not be conducted. A Motion to make another attempt to obtain a quorum within the 90 days that the proxies are valid for was made by Orlando. The Motion received a second from Pete and the vote was called. The Motion carried by a vote of 2 in favor and Marco being opposed.

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at The Palmetto Bay Library Feller Room 17641 Old Cutler Road Palmetto Bay FL 33157.

Call to Order: Mr. Quintas called the Meeting to order at 7:10 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Administrative Items
A Motion to adopt and approve the 2020 Budget as presented by management was made by Pete. The Motion received a second from Orlando and passed unanimously of those present.

Approval of Minutes
A Motion to adopt and approve the Board Meeting Minutes from the June and August 2019 meetings was proffered by Orlando. The motion received a second from Pete and passed unanimously of those present.

Committee Reports
There were no committee reports offered at this meeting. 

Managers’ Report—RFPs and Bids
The Manager reviewed items attended to over the past two months since the last meeting.
There were no proposals to be reviewed at this meeting.

Financial Review
The Manager reviewed the financial statement from September 2019 with those present. As a result of increases in costs for service, the Budget submitted for approval was increased to cover the operating expenses of the Association.

Architectural & Violations
A Motion to dismiss actions related to the new Deck and Railing at 8863 SW 206 Lane was made by Pete. The Motion received a second from Marco and passed unanimously of those present. A Motion to impose fines on those owners that have received two notices and have failed to comply or contact management was made by Pete. The Motion received a second from Marco and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Orlando made a Motion to adjourn at 7:55pm. The motion was seconded by Marco and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING MINUTES

August 21st, 2019

(approved)
========================================================

Annual Meeting

There was not a quorum present to conduct the Annual Meeting.

 

Board Meeting

Board Members Present:
Pete Quintas, President
Orlando Munoz, Secretary/VP
Marco Fernandez, Treasurer
John Resuta, Director

Selma De Jesus advised the Board she would not be able to attend this meeting.

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at The Palmetto Bay Library Feller Room 17641 Old Cutler Road Palmetto Bay FL 33157.

Call to Order: Mr. Quintas called the Meeting to order at 7:10 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Administrative Items
A motion for the officers to remain the same for the coming 2020 term was proffered by Pete. The motion received a second from John and passed unanimously of those present.
A motion to appoint the Architectural Committee whose members shall be Rocio Catter, Jesse Revilla , Christian Hoheb J. C. Turban & John Resuta was made by Pete. The motion received a second from Orlando and passed unanimously of those present.
A motion to appoint the Violations Fining Committee whose members shall be Jesse Revilla, Felix Santos and new member Alisa Nodarse was made by Orlando. The motion received a second from John and passed unanimously of those present.
A motion to approve the sending and scheduling of the Special Meeting to consider approval of the Document Amendments was proffered by Orlando. The motion received a second from John and the vote was called. The motion carried by a 3 – 1 vote with Marco opposed.

Committee Reports
There were no committee reports offered. A motion to cancel the Halloween Event was made by Pete. The motion received a second from Marco and passed unanimously of those present.

Managers’ Report—RFPs and Bids
The manager reviewed items attended to over the past two months since the last meeting.
There were no proposals to be reviewed at this meeting.

Financial Review
The Manager reviewed the financial statement from July 2019 with those present.

Architectural & Violations
A motion to impose fines on those owners that have received two notices and have failed to comply or contact management was made by John. The motion received a second from Marco and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment

Marco made a motion to adjourn at 8:10pm. The motion was seconded by Orlando and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
June 19th, 2019
(approved)

========================================================

Board Members Present:
Orlando Munoz, Secretary/VP
Marco Fernandez, Treasurer
Selma De Jesus, Director
John Resuta, Director

Pete Quintas, President, advised the Board he would not be able to attend this meeting.

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at The Thalatta Estate, 17301 Old Cutler Road, Palmetto Bay, FL 33157.

Call to Order: Mr. Munoz called the Meeting to order at 7:11 pm.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Administrative Items
A discussion of the possible amendments to the documents was held. The Manager presented some amendments which were approved in another community for the Board’s review and consideration. A motion to move forward and have the Association’s attorney draft the amendments for Cantamar was made by Selma. The motion received a second from John and passed by a vote of 3-1 with Marco voting against the motion.

Committee Reports
There were no committee reports offered.

Approval of Minutes
A motion to approve the Minutes from the April 2019 Board Meeting was proffered by Pete. The motion received a second from John and passed unanimously of those present.

Managers’ Report
The Manager discussed the items attended to over the past month since the last meeting.
Managers’ Report—RFPs and Bids
The proposal for weekly porter/janitorial from Jorge and Sons Proposal was made by John. The motion received a second from Orlando and passed unanimously of those present.
The proposals for landscape improvements/replacements from Richwood for the Hedge on 92nd Ave, the grass on the lake bank behind the homes along 89th Ave and planting new landscape along the West side of 87th Court to protect the grass areas being abused and destroyed by cars parking and to beautify that area were reviewed.
A motion to approve these items was proffered by Orlando. The motion received a second from John and passed unanimously of those present.
The landscaping proposals for the main entrance and park where the electrical work was done were reviewed. A motion to approve the proposal from Richwood was proffered by John. The motion received a second from Marco and was approved unanimously of those present.

Financial Review
The Manager reviewed the financial statement of May 2019 with those present.

Architectural & Violations
The Architectural Committee presented new possible paint colors for the community. The Manager created samples and mailed to all owner to get feedback. The majority of the responses from emails and the audience present was to approve the three house body colors but not the dark grey trim color. A motion to approve those three new colors of Biscuit, Universal Khaki and Perfect Greige was made by Selma. The motion received a second from John and passed unanimously of those present. A second Motion was made by Selma to eliminate the three brightest/boldest yellow colors from the approved list. Marco provided a second and the motion passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Marco made a motion to adjourn at 7:43 pm. The motion was seconded by Selma and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
April 17th, 2019
(approved)

========================================================

Board Members Present:
Pete Quintas, President
Orlando Munoz, Secretary
Marco Fernandez, Treasurer
John Resuta, Director

Selma De Jesus advised the Board she would not be able to attend this meeting.

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at The Palmetto Bay Library Feller Room.

Call to Order: Mr. Quintas called the Meeting to order at 7:05 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Administrative Items
A brief discussion of the issue of corporations and other entities purchasing homes and then renting them. A newsletter was sent to the membership to gauge the community’s interest in modifying the documents. The majority of responses were in favor of new regulations governing such purchases. A motion to table this item for final consideration at the next meeting when hopefully all can attend.

Committee Reports
There were no committee reports offered.

Approval of Minutes
A motion to approve the Minutes from the February 2019 Board Meeting was proffered by Pete. The motion received a second from John and passed unanimously of those present.

Managers’ Report
The Manager discussed the items attended to over the past month since the last meeting.
Managers’ Report – RFPs and Bids
Proposals for the pressure washing of the common area sidewalks were reviewed. A motion to approve Jorge and Sons Proposal was made by Pete. The motion received a second from Marco and passed unanimously of those present.
Proposals for street and park tree trimming were reviewed. A motion to approve the proposal from Richwood was proffered by Orlando. The motion received a second from Pete and was approved unanimously of those present.
The proposals for street sweeping for the fallen leaves were reviewed. A motion to approve CPM services to perform the work as they did last year was made by Orlando. The motion was seconded by John and passed unanimously of those present.
The landscaping proposals for the main entrance and park where the electrical work was done were reviewed. A motion to approve the proposal from Richwood was proffered by John. The motion received a second from Marco and was approved unanimously of those present.

Financial Review
The Manager reviewed the financial statement of March 2019 with those present.

Architectural & Violations
The Architectural Committee presented new possible paint colors for the community. The manager suggested that samples be mailed to all owners so they are aware of the new colors which may be adopted at the next meeting.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Marco made a motion to adjourn at 7:55pm. The motion was seconded by Pete and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING MINUTES

February 20th, 2019

(approved)

========================================================

Board Members Present:
Selma De Jesus, President
Pete Quintas, Treasurer
Orlando Munoz Secretary
Absent: Marco Fernandez Director
Newly Appointed: John Resuta Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at The Palmetto Bay Library Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:03 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Administrative Items
The opening of a position on the Board created by Tom Doherty’s resignation was discussed.
A motion to appoint John Resuta as a director was proffered by Selma.
The motion received a second from Pete and passed unanimously of those present.
Selma made an additional motion to nominate Pete as the new President and Marco as Treasurer. The motion received a second from Pete and passed unanimously of those present.
Selma discussed the issue of corporations and other entities purchasing homes and then renting them. Selma suggested that the association draft a newsletter and utilize the website and emails to get the input of the membership.

Committee Reports
The Board asked committee chairs present if they had anything to report.
The Social Committee reported on the upcoming events scheduled.

Approval of Minutes
A motion to approve the Minutes from the November 2018 Board Meeting was proffered by Selma. The motion received a second from Pete and passed unanimously of those present.

Managers’ Report
The Manager discussed the items attended to over the past month since the last meeting.
Managers’ Report – RFPs and Bids
The cost to replace/improve the landscape at the SW 87 Ave Main Entrance was reviewed and it was determined that the cost for the entire project at once would be beyond budgetary constraints. The Manager suggested that we do a portion of the project this year, and then complete the project in the spring of 2021. This will allow time to build up the reserves and minimize any additional funding by special assessment. The Manager will get proposals for the next meeting.
Orlando suggested that the Manager obtain quotes for having an unarmed security patrol in the community instead of having police patrol.
A motion to approve the proposal from Animal Rangers to conduct Muscovy Duck and Iguana collection was made by John. The motion received a second from Orlando and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of January 2019 with those present.

Architectural & Violations
The Architectural Committee shall be presenting new possible paint colors for the community. The Board will have a list of fines to be imposed at the Next Board Meeting in April.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment

Pete made a motion to adjourn at 8:06pm. The motion was seconded by Selma and was approved unanimously of those present.

Respectfully submitted by James J Popadak LCAM