Our Board of Directors meets about every 2 months to discuss the business of the Association
and make decisions to continue to maintain and improve our nice neighborhood.
All residents are welcome to attend.
Meeting Minutes will be posted here so everyone can see
what the Board is doing to keep this one of the best places to live in Cutler Bay.

Meeting Minutes

 

Links to Previous Minutes:  August 18, 2021 | June 16, 2021 April 21, 2021February 17, 2021
December 22, 2020 | October 21, 2020 |August 19, 2020 | June 17, 2020 | February 19, 2020 | January 8, 2020



CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
October 20th, 2021
(not yet approved)

========================================================

Board Members Present:
Pete Quintas, President
Orlando Munoz, VP/Secretary
Marco Fernandez, Treasurer
John Resuta, Director
Salvador Najarro, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present. 

The meeting was held at The Palmetto Bay Library Feller Room, 17641 Old Cutler Road Palmetto Bay, FL 33157 and by Speakerphone due to Covid-19. Notice was provided to all owners of record with the opportunity to attend by in person or by speakerphone.

Call to Order: Mr. Quintas called the Meeting to order at 7:05 p.m. 

Guests & Vendors
There were no guests nor vendors present at this meeting.

Approval of Minutes
A motion to adopt and approve the Board Meeting Minutes from the August 2021 meeting was proffered by John. The motion received a second from Orlando and passed unanimously of those present.

Administrative Items
There were no administrative matters brought forth at this meeting.

Committee Reports
There were no committee reports at this meeting.

Financial Review
The Manager reviewed the financial statement from September 2021 with those present. The association continues to meet the operating needs of the community and fund the Reserves at the required level.

The draft of the proposed 2022 Budget was reviewed by the Board and members present.

Architectural & Violations
The manager reported the results of the recent survey sent to all owners regarding different roofing materials and colors.
The members present in person or by speakerphone were afforded the ability to speak for a couple minutes each regarding this matter.
A motion to open the discussion to the Board for consideration was made by Orlando.
The motion received a second from Pete and passed unanimously of those present.
A motion to have the board review the colors submitted and the surveys received and provide an answer to the owner at 20609 SW 90 Place by Monday on how the association will proceed was made by Orlando. The motion received a second from Pete and passed without objection.

Manager’s Report—RFPs and Bids
A motion to approve the Crown Reduction tree trimming on the associations largest trees was made by Pete. The motion received a second from Marco and passed unanimously of those present.

Adjournment
Pete made a motion to adjourn at 8:33pm. The motion was seconded by Orlando and was approved unanimously of those present.

Respectfully submitted, 
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
ANNUAL & BOARD MEETING MINUTES
August 18th, 2021
(approved)

========================================================

Annual Meeting

Due to a lack of persons applying for seats on the Board and the failure to achieve a quorum to conduct the annual meeting the current Board members will continue to serve for the coming year.

Board Meeting

Board Members Present in Person:
Pete Quintas, President
Orlando Munoz, VP/Secretary
Marco Fernandez, Treasurer
John Resuta, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at The Palmetto Bay Library Feller Room 17641 Old Cutler Road Palmetto Bay FL 33157 and by speakerphone due to Covid-19. Notice was provided to all owners of record with the opportunity to attend by speakerphone.

Homeowners present
See Sign in sheet.

Call to Order: Mr. Quintas called the Meeting to order at 7:10 p.m.

Director & Officer Appointments
A motion to appoint Sal Najarro to the Board was made by Pete. The motion received a second from John and passed unanimously of those present. The officers will remain the same for the coming year.

Approval of Minutes
A motion to adopt and approve the Board Meeting Minutes from the June 2021 meeting was proffered by Orlando. The motion received a second from Marco and passed unanimously of those present.

Administrative Items
The Board with one opening for a director asked if any of those present would be willing to serve. A motion to nominate Sal Najarro was made by Pete. The motion received a second from John and passed unanimously of those present.

Committee Reports
There were no committee reports at this meeting.

Managers’ Report—RFPs and Bids
The manager reviewed items attended to since the last meeting.

The Board reviewed the Pressure washing proposal submitted by Jorge and Sons Painting and Services. A motion to approve the proposal was made by Orlando. The motion received a second from Marco and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement from July 2021 with those present.

Architectural & Violations
The Board reviewed the submitted application for new roofing color. It was determined that the Board make request the Architectural Committee to select what house colors would go with different roof colors and submit up to five combinations for final Board review.

A motion to impose fines on those accounts which have been sent two notices or more and have not complied or communicated with management was made by Pete. The motion received a second from Marco and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Pete made a motion to adjourn at 7:48 pm. The motion was seconded by John and the motion was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
June 16th, 2021
(approved)
========================================================

Board Members Present:
Pete Quintas, President
Orlando Munoz, VP/Secretary
John Resuta, Director

Directors Absent:
Marco Fernandez, Treasurer

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at The Palmetto Bay Library Feller Room 17641 Old Cutler Road Palmetto Bay FL 33157 and by Speakerphone due to Covid-19. Notice was provided to all owners of record with the opportunity to attend by speakerphone.

Call to Order: Mr. Quintas called the Meeting to order at 7:07 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Approval of Minutes
A motion to adopt and approve the Board Meeting Minutes from the April 2021 meeting was proffered by John. The motion received a second from Orlando and passed unanimously of those present.

Administrative Items
The Annual Meeting will be held in August and there is currently an open seat on the Board.

Committee Reports
There were no committee reports at this meeting.

 Manager’s Report—RFPs and Bids
The manager reviewed items attended to since the last meeting.

The proposal for tree trimming from Steve’s Tree Service was examined and further explained by the manager. A motion to approve the Proposal was proffered by Pete and received a second from Orlando. The motion passed unanimously of those present.

The proposal to install mulch to the entrance beds was reviewed. A motion to approve the spring/summer mulch application was made by Orlando and received a second from John. The Motion carried unanimously of those present.

Financial Review
The Manager reviewed the financial statement from May 2021 with those present. The association continues to meet the operating needs of the community and fund the Reserves at the required level.

It was determined by unanimous consent of the Board that the president would represent to Board as to an upcoming legal/financial matter regarding one of the owners. 

Architectural & Violations
A motion to impose fines on those accounts which have been sent two notices or more, and have not complied or communicated with management was made by Pete. The motion received a second from Marco and passed unanimously of those present.

A motion to direct the attorney to pursue further compliance of the violations at 8915 SW 207 Street was made by Orlando. The motion received a second from Pete and carried unanimously of those present.

Adjournment
Pete made a motion to adjourn at 7:53pm. The motion was seconded by Orlando and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
April 21st, 2021
(approved)
========================================================

Board Members Present:
Pete Quintas, President
Marco Fernandez, Treasurer
Orlando Munoz, VP/Secretary
John Resuta, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at The Palmetto Bay Library Feller Room 17641 Old Cutler Road Palmetto Bay FL 33157 and by Speakerphone due to Covid-19. Notice was provided to all owners of record with the opportunity to attend by speakerphone.

Members Present
R. Milfort of 206 Street & R. Catter of 90 Place were present by speakerphone.

Call to Order: Mr. Quintas called the Meeting to order at 7:08 p.m.

Guests & Vendors
There were no guests or vendors present at this meeting.

Approval of Minutes
A motion to adopt and approve the Board Meeting Minutes from the February 2021 meeting was proffered by Pete. The motion received a second from Orlando and passed unanimously of those present.

Administrative Items
The Board reviewed a request for fencing along the lakes to prevent trespassing.

Committee Reports
There were no committee reports at this meeting.

Manager’s Report—RFPs and Bids
The manager reviewed items attended to since the last meeting.

The Manager presented the Board with a breakdown of the final costs associated with the Proposals obtained for Lawn & Landscape Services. It was determined that the costs of the proposals were beyond current budgetary constraints. Therefore, the next budget adopted for 2022 would need to consider such and increase.

The proposals for tree trimming were examined and further review will be conducted as to the need and costs associated.

A motion to approve the annual Spring leaf fall cleanup was made by Marco. The motion received a second from Orlando and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement from March 2021 with those present.

Architectural & Violations
A motion to impose fines on those accounts which have been sent two notices or more and have not complied or communicated with management was made by Pete. The motion received a second from Marco and passed unanimously of those present.

Adjournment
Pete made a motion to adjourn at 7:58pm. The motion was seconded by Orlando and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
February 17th, 2021
(approved)
========================================================

Board Members Present:
Pete Quintas, President
Marco Fernandez, Treasurer
Orlando Munoz, VP/Secretary
John Resuta, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at The Palmetto Bay Library Feller Room 17641 Old Cutler Road Palmetto Bay FL 33157 and by Speakerphone due to Covid-19. Notice was provided to all owners of record with the opportunity to attend by speakerphone.

Members Present
Luis D. of 206 Street & Bernard L. of 89 Avenue were present by speakerphone.

Call to Order: Mr. Quintas called the Meeting to order at 7:08 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Approval of Minutes
A motion to adopt and approve the Board Meeting Minutes from the December 2020 meeting was proffered by Pete. The motion received a second from Orlando and passed unanimously of those present.

Administrative Items
The Board reviewed the newsletter on keeping up the property appearances and the newly submitted Landscape Guidelines. The Board approved both to be posted and sent to the members.

Committee Reports
There were no committee reports at this meeting.

 Managers’ Report—RFPs and Bids
The manager reviewed items attended to since the last meeting. The Manager presented the Board with the Proposals obtained for Lawn & Landscape Services.

The sealed proposals were opened by the Board members for review. It was determined of the three lowest price proposals that the manager will contact them for best possible prices.

A motion to approve the proposal as the association does every spring for Muscovy Duck Collection was made by Orlando. The motion received a second from Pete and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement from January 2021 with those present.

 Architectural & Violations
A motion to approve the new style Bronze door as applied for by the owner at 20515 SW 89 Avenue was proffered by Pete. The motion received a second from Orlando and passed unanimously of those present.

The Architectural committee submitted 4 color samples for the Board to consider for approval. The Board determined that the colors were very similar and chose one from each color shade to adopt and approve. A motion to approve Agreeable Gray SW7029 and Shoji White SW7042 was proffered by John. The Motion received a second from Marco and passed unanimously of those present.

A motion to impose fines on those accounts which have been sent two notices or more and have not complied or communicated with management was made by Pete. The motion received a second from Marco and passed unanimously of those present.

Adjournment
Pete made a motion to adjourn at 7:54 pm. The motion was seconded by Orlando and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
December 22nd, 2020
(approved)

========================================================

Board Members Present:
Pete Quintas, President
Marco Fernandez, Treasurer
Orlando Munoz, VP/Secretary
John Resuta, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at The Palmetto Bay Library Feller Room 17641 Old Cutler Road Palmetto Bay FL 33157 and by Speakerphone due to Covid-19. Notice was provided to all owners of record with the opportunity to attend by speakerphone.

Members Present
Olga M. of 206 Street, Maria H. of 206 Street & Sal N. of 206 Lane were present by speakerphone.

Call to Order: Mr. Quintas called the Meeting to order at 7:07 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Approval of Minutes
A motion to adopt and approve the Board Meeting Minutes from the October 2020 meeting was proffered by John. The motion received a second from Marco and passed unanimously of those present.

Administrative Items
The Board reviewed the legal opinion obtained regarding shared fences.

The Board reviewed the legal opinion/advisement from the attorney on if the Board should impose a fine on an owner who has made modifications without prior approval if the type of violation may be approved if the owner were to apply for said modification.

Committee Reports
There were no committee reports at this meeting.

Managers’ Report—RFPs and Bids
The manager reviewed items attended to since the last meeting. The Manager presented the Board with the new specifications for the lawn service contract which we will be obtaining proposals on.

Financial Review
The Manager reviewed the financial statement from November 2020 with those present. 

Architectural & Violations
A motion to approve the new style door as applied for by the owner at 8863 SW 206 Lane was proffered by Orlando. The motion received a second from Pete and passed unanimously of those present.

A motion to approve the application for new pavers at 20725 SW 89 Ave was made by Marco. The motion received a second from Orlando and passed unanimously of those present.

A motion to impose fines on those accounts which have been sent two notices or more and have not complied or communicated with management was made by Marco. The motion received a second from Pete and passed unanimously of those present.

Adjournment
John made a motion to adjourn at 7:57pm. The motion was seconded by Orlando and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

SPECIAL & BOARD MEETING MINUTES

October 21st, 2020
(approved)


========================================================

Board Members Present:
Pete Quintas, President
Marco Fernandez, Treasurer
Orlando Munoz, VP/Secretary
John Resuta, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at The Palmetto Bay Library Feller Room 17641 Old Cutler Road Palmetto Bay FL 33157 and by Speakerphone due to Covid -19. Notice was provided to all owners of record with the opportunity to attend by speakerphone.

Members Present:
Olga M. of 206 Street, Maria H. of 206 Street & Deborah D. S. of 206 Street were present by speakerphone.

Call to Order: Mr. Quintas called the Meeting to order at 7:15 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Approval of Minutes
A motion to adopt and approve the Board Meeting Minutes from the August 2020 meeting was proffered by John. The motion received a second from Orlando and passed unanimously of those present.

Administrative Items
A motion to at years end to transfer the remaining small balance in the special assessment account into the community reserve account was made by Orlando. The motion received a second from Marco and passed unanimously of those present.
A motion to obtain a legal opinion on the responsibilities for shared fences and how a shared fence is defined was made by John. The motion received a second from Orlando and passed unanimously of those present.

Committee Reports
There were no committee reports at this meeting.

Managers’ Report—RFPs and Bids
The manager reviewed items attended to since the last meeting.

Financial Review
The Manager reviewed the financial statement from May 2020 with those present.
The accounts delinquent shown any increase due to the Corona Virus.
A motion to approve and adopt the 2021 annual budget as presented with no fee increase was proffered by Pete. The motion received a second from Marco and passed unanimously of those present.

Architectural & Violations
The proposed guidelines for Gazebos as revised by the association’s attorney was presented. A motion to approve and adopt the Guidelines for Gazebos was made by John. The motion received a second from Orlando and passed unanimously of those present.
A motion to impose fines on those accounts which have been sent two notices or more and have not complied or communicated with management was made by Marco. The motion received a second from Pete and passed unanimously of those present.

Owners Forum
There were no members present.

Adjournment

John made a motion to adjourn at 7:51pm. The motion was seconded by Orlando and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
ANNUAL & BOARD MEETING MINUTES
August 19, 2020
(approved)

========================================================

Annual Meeting

Due to a lack of persons applying for seats on the Board and the failure to achieve a quorum to conduct the annual meeting the current Board members will continue to serve for the coming year.

Board Meeting

Board Members Present in Person:
Orlando Munoz, VP/Secretary

Present by Speakerphone
Pete Quintas, President
Marco Fernandez, Treasurer
John Resuta, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at The Palmetto Bay Library Feller Room 17641 Old Cutler Road Palmetto Bay FL 33157 and by Speakerphone due to Covid-19. Notice was provided to all owners of record with the opportunity to attend by speakerphone.

Members Present
Olga M. of 206 Street, Rasheed M. of 88th Avenue and Ana P of 90th Place were present by speakerphone.

Call to Order: Mr. Quintas called the Meeting to order at 7:10 p.m.

Officer Appointments
The officers will remain the same for the coming year.

Approval of Minutes
A motion to adopt and approve the Board Meeting Minutes from the June 2020 meeting was proffered by Orlando. The motion received a second from Pete and passed unanimously of those present.

Administrative Items
The Board reviewed the matter of approval of metal roofs in the community. A motion to approve the submittal from 9054 SW 206 street for the metal roof in terra cotta color was proffered by Orlando. The motion received a second from John and passed by a vote of 3-1 with Marco opposed due to the style of the roof not matching the current roof tile look.

A motion to adopt the Gazebo Guidelines which were sent to all owners was made by Orlando. The motion received a second from John and passed unanimously of those present.

Committee Reports
There were no committee reports at this meeting.

Managers’ Report- RFPs and Bids
The manager reviewed items attended to since the last meeting.

Financial Review
The Manager reviewed the financial statement from July 2020 with those present.
The accounts delinquent will be monitored as to the effects of unemployment due to the Corona Virus.

Architectural & Violations
The Board reviewed the submitted violation and fine reports.

A motion to approve the suggested waivers as prescribed from management was made by Pete. The motion received a second from John and passed unanimously of tose present.

A motion to impose fines on those owners that had received appropriate multiple notices and not complied nor contacted management was proffered by Orlando. The Motion received a second from Marco and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

 Adjournment
Orlando made a motion to adjourn at 7:48pm. The motion was seconded by John and Received a second from Pete. The motion was approved unanimously of those present.

Respectfully submitted, 
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
SPECIAL & BOARD MEETING MINUTES
June 17, 2020
(approved)
========================================================

Board Members Present:
Pete Quintas, President
Marco Fernandez, Treasurer
Orlando Munoz, VP/Secretary

Absent
John Resuta, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at The Palmetto Bay Library Feller Room 17641 Old Cutler Road Palmetto Bay FL 33157 and by Speakerphone due to Covid-19. Notice was provided to all owners of record with the opportunity to attend by speakerphone.

Members Present
Olga M. of 206 Street, Maria H. of 206 Street & Deborah D. S. of 206 Street were present by speakerphone.

Call to Order: Mr. Quintas called the Meeting to order at 7:15 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Approval of Minutes
A motion to adopt and approve the Board Meeting Minutes from the February 2020 meeting was proffered by Orlando. The motion received a second from Pete and passed unanimously of those present.

Administrative Items
The Board is considering the possibility of approving metal roofs in the community.

Committee Reports
There were no committee reports at this meeting. 

Managers’ Report—RFPs and Bids
The manager reviewed items attended to since the last meeting.

Financial Review
The Manager reviewed the financial statement from May 2020 with those present.
The accounts delinquent will be monitored as to the effects of unemployment due to the Coronavirus.

Architectural & Violations
The Board discussed the submittal of an application of a metal roof and the materials that could be used. The Board discussed a violation of fence disrepair.
A brief discussion of Gazebos was held and the Manager drafted some proposed guidelines.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Orlando made a motion to adjourn at 7:50pm. The motion was seconded by Marco and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


 

Due to Covid-19 restrictions, there was no Board Meeting in April 2020

 


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
February 19th, 2020
(approved)

========================================================

Board Members Present:
Pete Quintas, President
Marco Fernandez, Treasurer
John Resuta, Director

Orlando Munoz was absent

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at The Palmetto Bay Library Feller Room 17641 Old Cutler Road Palmetto Bay FL 33157.

Call to Order: Mr. Quintas called the Meeting to order at 7:05 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Approval of Minutes
A motion to adopt and approve the Board Meeting Minutes from the January 2020 meeting was proffered by Pete. The motion received a second from Marco and passed unanimously of those present.

Administrative Items
A motion to reconsider all community events as to Expense and Liability.

Committee Reports
There was discussion of the possibility of consideration for Metal Roofing to be permitted in the community. Jesse Revilla of the Architectural Committee will take the lead and seek Roofing Companies and information for the Association.

Managers’ Report—RFPs and Bids
The manager reviewed items attended to since the last meeting.
A motion to approve the proposal for the installation of access gates in the Guardrails on 208th Street to provide service providers access to the lakes was made by Pete. The motion received a second from Marco and passed unanimously of those present.
A motion to approve the quote for the Muscovy Duck Removal was made by John. The Motion received a second from Marco and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement from January 2020 with those present.
The expense for the Gates shall be paid out of the reserves as a Capital Improvement.

Architectural & Violations
A motion to impose fines on those owners that have received two notices and have failed to comply or contact management was made by Pete. The motion received a second from Marco and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
John made a motion to adjourn at 7:53pm. The motion was seconded by Pete and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
SPECIAL MEMBERSHIP MEETING
January 8th, 2020
(approved)

========================================================

The meeting was held at the Palmetto Bay Library Feller Room

Directors Present
Pete Quintas – President
Orlando Munoz – Secretary/VP
Marco Fernandez – Treasurer
John Resuta – Director

The meeting, which had been adjourned on October 16th 2019, was reconvened at 7:08 pm and a quorum call was made.

There were insufficient members present in person and by proxy to reach a quorum as required by the Association Documents and State Statutes.

The Board determined that as this second attempt has not reached quorum, the Association would not pursue another meeting on the proposed amendments in the near future.

The meeting was adjourned at 7:21pm.

Respectfully Submitted,                                
James J Popadak LCAM