Our Board of Directors meets about every 2 months to discuss the business of the Association
and make decisions to continue to maintain and improve our nice neighborhood.
All residents are welcome to attend.
Meeting Minutes will be posted here so everyone can see
what the Board is doing to keep this one of the best places to live in Cutler Bay.

Meeting Minutes

 

 

Links to Previous Minutes:  June 19, 2019 | April 17, 2019 | February 20, 2019
November 21, 2018 | October 18, 2018 | August 16, 2018 | June 21, 2018 | April 19, 2018
February 15, 2018| January 19, 2018 (special) | January 19, 2018
October 19, 2017 | August 17, 2017 | June 15, 2017 | April 20, 2017 | February 16, 2017

CANTAMAR HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING MINUTES

August 21st, 2019

(not yet approved)
========================================================

Annual Meeting

There was not a quorum present to conduct the Annual Meeting.

 

Board Meeting

Board Members Present:
Pete Quintas, President
Orlando Munoz, Secretary/VP
Marco Fernandez, Treasurer
John Resuta, Director

Selma De Jesus advised the Board she would not be able to attend this meeting.

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at The Palmetto Bay Library Feller Room 17641 Old Cutler Road Palmetto Bay FL 33157.

Call to Order: Mr. Quintas called the Meeting to order at 7:10 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Administrative Items
A motion for the officers to remain the same for the coming 2020 term was proffered by Pete. The motion received a second from John and passed unanimously of those present.
A motion to appoint the Architectural Committee whose members shall be Rocio Catter, Jesse Revilla , Christian Hoheb J. C. Turban & John Resuta was made by Pete. The motion received a second from Orlando and passed unanimously of those present.
A motion to appoint the Violations Fining Committee whose members shall be Jesse Revilla, Felix Santos and new member Alisa Nodarse was made by Orlando. The motion received a second from John and passed unanimously of those present.
A motion to approve the sending and scheduling of the Special Meeting to consider approval of the Document Amendments was proffered by Orlando. The motion received a second from John and the vote was called. The motion carried by a 3 – 1 vote with Marco opposed.

Committee Reports
There were no committee reports offered. A motion to cancel the Halloween Event was made by Pete. The motion received a second from Marco and passed unanimously of those present.

Managers’ Report—RFPs and Bids
The manager reviewed items attended to over the past two months since the last meeting.
There were no proposals to be reviewed at this meeting.

Financial Review
The Manager reviewed the financial statement from July 2019 with those present.

Architectural & Violations
A motion to impose fines on those owners that have received two notices and have failed to comply or contact management was made by John. The motion received a second from Marco and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment

Marco made a motion to adjourn at 8:10pm. The motion was seconded by Orlando and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
June 19th, 2019
(not yet approved)

========================================================

Board Members Present:
Orlando Munoz, Secretary/VP
Marco Fernandez, Treasurer
Selma De Jesus, Director
John Resuta, Director

Pete Quintas, President, advised the Board he would not be able to attend this meeting.

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at The Thalatta Estate, 17301 Old Cutler Road, Palmetto Bay, FL 33157.

Call to Order: Mr. Munoz called the Meeting to order at 7:11 pm.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Administrative Items
A discussion of the possible amendments to the documents was held. The Manager presented some amendments which were approved in another community for the Board’s review and consideration. A motion to move forward and have the Association’s attorney draft the amendments for Cantamar was made by Selma. The motion received a second from John and passed by a vote of 3-1 with Marco voting against the motion.

Committee Reports
There were no committee reports offered.

Approval of Minutes
A motion to approve the Minutes from the April 2019 Board Meeting was proffered by Pete. The motion received a second from John and passed unanimously of those present.

Managers’ Report
The Manager discussed the items attended to over the past month since the last meeting.
Managers’ Report—RFPs and Bids
The proposal for weekly porter/janitorial from Jorge and Sons Proposal was made by John. The motion received a second from Orlando and passed unanimously of those present.
The proposals for landscape improvements/replacements from Richwood for the Hedge on 92nd Ave, the grass on the lake bank behind the homes along 89th Ave and planting new landscape along the West side of 87th Court to protect the grass areas being abused and destroyed by cars parking and to beautify that area were reviewed.
A motion to approve these items was proffered by Orlando. The motion received a second from John and passed unanimously of those present.
The landscaping proposals for the main entrance and park where the electrical work was done were reviewed. A motion to approve the proposal from Richwood was proffered by John. The motion received a second from Marco and was approved unanimously of those present.

Financial Review
The Manager reviewed the financial statement of May 2019 with those present.

Architectural & Violations
The Architectural Committee presented new possible paint colors for the community. The Manager created samples and mailed to all owner to get feedback. The majority of the responses from emails and the audience present was to approve the three house body colors but not the dark grey trim color. A motion to approve those three new colors of Biscuit, Universal Khaki and Perfect Greige was made by Selma. The motion received a second from John and passed unanimously of those present. A second Motion was made by Selma to eliminate the three brightest/boldest yellow colors from the approved list. Marco provided a second and the motion passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Marco made a motion to adjourn at 7:43 pm. The motion was seconded by Selma and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
April 17th, 2019
(approved)

========================================================

Board Members Present:
Pete Quintas, President
Orlando Munoz, Secretary
Marco Fernandez, Treasurer
John Resuta, Director

Selma De Jesus advised the Board she would not be able to attend this meeting.

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at The Palmetto Bay Library Feller Room.

Call to Order: Mr. Quintas called the Meeting to order at 7:05 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Administrative Items
A brief discussion of the issue of corporations and other entities purchasing homes and then renting them. A newsletter was sent to the membership to gauge the community’s interest in modifying the documents. The majority of responses were in favor of new regulations governing such purchases. A motion to table this item for final consideration at the next meeting when hopefully all can attend.

Committee Reports
There were no committee reports offered.

Approval of Minutes
A motion to approve the Minutes from the February 2019 Board Meeting was proffered by Pete. The motion received a second from John and passed unanimously of those present.

Managers’ Report
The Manager discussed the items attended to over the past month since the last meeting.
Managers’ Report – RFPs and Bids
Proposals for the pressure washing of the common area sidewalks were reviewed. A motion to approve Jorge and Sons Proposal was made by Pete. The motion received a second from Marco and passed unanimously of those present.
Proposals for street and park tree trimming were reviewed. A motion to approve the proposal from Richwood was proffered by Orlando. The motion received a second from Pete and was approved unanimously of those present.
The proposals for street sweeping for the fallen leaves were reviewed. A motion to approve CPM services to perform the work as they did last year was made by Orlando. The motion was seconded by John and passed unanimously of those present.
The landscaping proposals for the main entrance and park where the electrical work was done were reviewed. A motion to approve the proposal from Richwood was proffered by John. The motion received a second from Marco and was approved unanimously of those present.

Financial Review
The Manager reviewed the financial statement of March 2019 with those present.

Architectural & Violations
The Architectural Committee presented new possible paint colors for the community. The manager suggested that samples be mailed to all owners so they are aware of the new colors which may be adopted at the next meeting.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Marco made a motion to adjourn at 7:55pm. The motion was seconded by Pete and was approved unanimously of those present.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING MINUTES

February 20th, 2019

(approved)

========================================================

Board Members Present:
Selma De Jesus, President
Pete Quintas, Treasurer
Orlando Munoz Secretary
Absent: Marco Fernandez Director
Newly Appointed: John Resuta Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at The Palmetto Bay Library Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:03 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Administrative Items
The opening of a position on the Board created by Tom Doherty’s resignation was discussed.
A motion to appoint John Resuta as a director was proffered by Selma.
The motion received a second from Pete and passed unanimously of those present.
Selma made an additional motion to nominate Pete as the new President and Marco as Treasurer. The motion received a second from Pete and passed unanimously of those present.
Selma discussed the issue of corporations and other entities purchasing homes and then renting them. Selma suggested that the association draft a newsletter and utilize the website and emails to get the input of the membership.

Committee Reports
The Board asked committee chairs present if they had anything to report.
The Social Committee reported on the upcoming events scheduled.

Approval of Minutes
A motion to approve the Minutes from the November 2018 Board Meeting was proffered by Selma. The motion received a second from Pete and passed unanimously of those present.

Managers’ Report
The Manager discussed the items attended to over the past month since the last meeting.
Managers’ Report – RFPs and Bids
The cost to replace/improve the landscape at the SW 87 Ave Main Entrance was reviewed and it was determined that the cost for the entire project at once would be beyond budgetary constraints. The Manager suggested that we do a portion of the project this year, and then complete the project in the spring of 2021. This will allow time to build up the reserves and minimize any additional funding by special assessment. The Manager will get proposals for the next meeting.
Orlando suggested that the Manager obtain quotes for having an unarmed security patrol in the community instead of having police patrol.
A motion to approve the proposal from Animal Rangers to conduct Muscovy Duck and Iguana collection was made by John. The motion received a second from Orlando and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of January 2019 with those present.

Architectural & Violations
The Architectural Committee shall be presenting new possible paint colors for the community. The Board will have a list of fines to be imposed at the Next Board Meeting in April.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment

Pete made a motion to adjourn at 8:06pm. The motion was seconded by Selma and was approved unanimously of those present.

Respectfully submitted by James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
November 21st, 2018
(approved)

========================================================

Board Members Present:
Selma De Jesus, President
Thomas Doherty, Vice President
Pete Quintas, Treasurer
Marco Fernandez, Director

Absent: Orlando Munoz, Secretary

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at The Palmetto Bay Library Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:00 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Administrative Items
Selma announced that she would be resigning as President, but will remain on the Board as a Director. At the next meeting a new President will be appointed.

The 2019 revised proposed Budget was reviewed. A motion to adopt the Budget as presented with an increase of $2 per home per month was proffered by Selma. The motion received a second from Pete and passed unanimously of those present. The main causes for the increase is the Police Patrol hourly rate increase and to better fund the reserves.

Committee Reports
The Board asked committee chairs present if they had anything to report.

The Social Committee reported on the upcoming events scheduled.

Approval of Minutes
A motion to approve the Minutes from the October Board Meeting was proffered by Tom. The motion received a second from Selma and passed unanimously of those present.

Managers’ Report
The Manager discussed the items attended to over the past month since the last meeting.

Managers’ Report- RFPs and Bids
The cost to replace/improve the landscape at the SW 87 Avenue Main Entrance was reviewed.

The manager will draft up a yearly projects/Improvement plan for the coming 5 years in an effort to allocate budget funding to avoid additional special assessments.

Financial Review
The Manager reviewed the financial statement of November 2018 with those present.

Architectural & Violations
A motion to impose fines on the owners which were represented in the list provided by management who have not complied with previous notices and have not contacted management for an extension or provided anything in writing to the Board was made by Selma. The Motion received a second from Tom and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Selma made a motion to adjourn at 8:07pm. The motion was seconded by Marco and was approved unanimously of those present.

Respectfully submitted by James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
October 18th, 2018
(approved)

========================================================

Board Members Present:
Selma De Jesus, President
Thomas Doherty, Vice President
Pete Quintas, Treasurer
Marco Fernandez, Director

Absent: Orlando Munoz, Secretary

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at The Palmetto Bay Library Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:00 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Administrative Items
Tom announced that he would be resigning at year’s end due to other commitments. Selma also announced she would also be resigning at that time as well.

The 2019 proposed Budget was reviewed. A motion to adopt the Budget as presented with no increase in the monthly fees was proffered by Selma. The motion received a second from Pete and passed unanimously of those present.

Committee Reports
The Board asked committee chairs present if they had anything to report.

The Social Committee reported on the upcoming events scheduled.

Approval of Minutes
A motion to approve the Minutes from the August Board Meeting was proffered by Selma. The motion received a second from Orlando and passed unanimously of those present.

Managers’ Report
The Manager discussed the items attended to over the past month since the last meeting.

Managers’ Report- RFPs and Bids
The Proposals to replace/improve the landscape at the SW 87 Avenue Main Entrance were reviewed. It was determined that the Board would like to have a third quote as this is a large expenditure and Pete will also check with the Landscape Lighting Professional that was present at the June meeting to try and get a quote for lighting for a more complete project cost idea.

A motion to table to the next meeting was made by Pete and received a second from Tom. The motion carried unanimously of those present.

Financial Review
The Manager reviewed the financial statement of September 2018 with those present.

A motion to transfer the small remainder of funds in the special assessment to the reserves was proffered by Tom. The Motion received a second from Selma and passed unanimously of those present

Architectural & Violations
A motion to deny the application for the horizontal Board Wood Fence was made by Pete. The Motion received a second from Selma and passed unanimously of those present.

A motion to impose fines on the owners which were represented in the list provided by management who have not complied with previous notices and have not contacted management for an extension or provided anything in writing to the Board was made by Tom. The Motion received a second from Pete and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Pete made a motion to adjourn at 7:56pm. The motion was seconded by Tom and was approved unanimously of those present.

Respectfully submitted by James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

ANNUAL AND BOARD MEETING MINUTES

AUGUST 16th, 2018
(approved)


========================================================

Annual Meeting

The meeting was called to order at 7:05pm. There was not a quorum present to conduct the Annual Meeting.
The Board shall remain the same for the coming Year.

 

Board Meeting

Board Members Present:
Selma De Jesus, President
Tom Doherty, Vice President
Orlando Munoz. Secretary
Pete Quintas, Treasurer
Marco Fernandez, Director

Also Present:
James Popadak of T & G Management Services, Inc.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:15 p.m. 
 A quorum was established to conduct business as three Directors were present.
It was noted that Marco Fernandez was appointed mid-term this year to fill a vacant director’s position left open by Gus Hermida’s resignation from the Board.

Board Officer Nominations
A motion that the current officers will remain as currently assigned was proffered by Tom. Without objection the following was confirmed: Selma De Jesus President, Tom Doherty VP, Orlando Munoz Secretary, Pete Quintas Treasurer, and Marco Fernandez as Director. The Motion received a second from Marco and passed unanimously of those present.

Guests and Vendors
Richwood: Eddie Leal, President of Richwood Landscape and Irrigation, was present to respond to the board’s concerns as noted in a recent letter sent to the company. Mr. Leal indicated he would do all he could to respond to the needs of the community as per agreement and has re-assigned a crew leader that had good results in the past. The Board thanked Mr. Leal for attending the meeting.
Miami Dade Town of Cutler Bay Police: Major Ricelli, Sergeant Reed and a Detective from the Miami Dade/Cutler Bay Police Department were present. Major Ricelli addressed and advised those present on the issues of parking in the community in violation of the County/Town codes.
The Board and residents present asked questions and the Major and his associates provided answers on parking and crime in the area. The Board thanked the Major, Sergeant and Detective for attending the meeting.

Minutes

A Motion to approve the Minutes from June 2018 Meeting was proffered by Tom. The Motion received a second from Pete and passed unanimously of those present.


Financial Review

The Financial Statement from September was reviewed by the Board. The Association remains fiscally sound. .

Committee Reports & Nominations
Social Committee: The Social Committee shall be planning the Halloween Festivities and the Manager shall assist. The committee shall continue the same as to its members and the Chair remains John Bourne.
Communication Committee: The Website continues to be updated and is a valued tool for communications. Pam Lucken will remain the Chair and member of this committee.
Violations Committee:
 Due to recent resignations, the board nominated the following Violations/Grievance Committee Members: Jesse Revilla Chair, and members Felix Santos and Deb Najarro. All were confirmed.
Architecture Committee: The Architectural Committee shall be continued with members Christian Hoheb, JC Turban, Rocio Estavillo and Chair Pete Quintas.

Homeowners Forum
The Board entertained questions from the Members present.

Adjournment

Tom made a motion to adjourn at 7:50pm which received a second from Gus. The motion was approved unanimously of those present.

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING MINUTES

June 21st, 2018
(approved)


========================================================

Board Members Present:
Selma De Jesus, President
Thomas Doherty, Vice President
Pete Quintas, Treasurer
Orlando Munoz, Secretary
Marco Fernandez, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at The Thalatta Estate.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:01 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Administrative Items
A motion authorizing Management to expend up to $1000 in the case of an emergency or critical need that could be hazardous or otherwise be deemed in need of immediate attention with prior notification to the Board by email was proffered by Selma. The Motion received a second from Tom and discussion held. The motion was called and was approved by a vote of 4 in favor and Pete opposed.

Committee Reports
The Board asked Committee Chairs present if they had anything to report.
The Social Committee reported on the upcoming events scheduled.

Approval of Minutes
A motion to approve the Minutes from the April 2018 Board Meeting was proffered by Selma. The motion received a second from Orlando and passed unanimously of those present.

Manager’s Report
The Manager discussed the items attended to over the past month since the last meeting.

Manager’s Report — RFPs and Bids
The Proposals to replace the Landscape/Hedge along the SW 87 Avenue canal which was in front of the new fence replaced was reviewed. A motion to approve the proposal was made by Selma. The motion received a second from Pete and passed unanimously of those present.
The Proposal for the electrical repairs from Kilby Electric was reviewed. The Board requested additional proposals.

Financial Review
The Manager reviewed the financial statement of March 2017 with those present.

Architectural & Violations
A motion to impose fines on the owners which were represented in the list provided by Management who have not complied with previous notices and have not contacted Management for an extension or provided anything in writing to the Board was made by Tom. The Motion received a second from Pete and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Tom made a motion to adjourn at 7:55pm. The motion was seconded by Pete and was approved unanimously.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
April 19th, 2018
(not yet approved)

========================================================

Board Members Present:
Selma De Jesus, President
Thomas Doherty Vice President
Pete Quintas, Treasurer
And introducing Marco Fernandez as the newly appointed director.

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at St. Thomas Church on Old Cutler Road.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:01 p.m.

Guests & Vendors
Major Ricelli, Sargent Reed and Officer Stahl were present to address those residents present in regards to recent parking enforcement action. The Major also addressed recent crime statistics in the neighborhood and nearby areas. The Major responded to questions from the audience and the Board thanked the police for attending the meeting.

Administrative Items
The Board discussed the open seat on the Board and the applications received to fill the vacancy.
A motion to nominate and appoint Marco Fernandez to the Board was made by Pete. Marco accepted the nomination which received a second from Selma and passed unanimously of those present.

The Board discussed the Architectural Guidelines for metal fences and hedge height for those fences.

A motion to approve the Metal Fencing in rear yards that face the lake may be up to 5 feet in height and to allow Hedge height to be up to 4 feet inside those fences was proffered Tom. The motion received a second by Pete and passed unanimously of those present.

Committee Reports
The Board asked committee chairs present if they had anything to report.
The Social Committee reported on the upcoming events scheduled.

Approval of Minutes
A motion to approve the Minutes from the February 2018 Board Meeting was proffered by Selma. The motion received a second from Tom and passed unanimously of those present.

Managers’ Report
The Manager discussed the items attended to over the past month since the last meeting.

Financial Review
The Manager reviewed the financial statement of March 2017 with those present.

Managers’ Report—RFPs and Bids
The Proposals to remove the landscape/Hedge along SW 87 Ave canal which is blocking the fence replacement was reviewed. A motion to approve the proposal was made by Selma. The motion received a second from Marco and passed unanimously of those present.

The Proposals to replace the fence which backs up to SW 87 Ave were reviewed. A motion to approve the proposal from Advanced Fence Company was proffered by Tom. The motion received a second from Pete and passed unanimously of those present.

Architectural & Violations
A motion to impose fines on the owners which were represented in the list provided by Management who have not complied with previous notices and have not contacted Management for an extension or provided anything in writing to the Board was made by Selma. The Motion received a second from Tom and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Pete made a motion to adjourn at 8:25pm. The motion was seconded by Tom and was approved unanimously.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
February 15, 2018
(approved)

========================================================

Board Members Present:
Selma De Jesus, President
Thomas Doherty Vice President
Orlando Munoz, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at the Palmetto Bay Library, Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:03 p.m.

Guests & Vendors
There were no guests present at this meeting.

Administrative Items
The Board received a resignation letter from Gus Hermida and have accepted his resignation and thanked him for his service to the community.

A Motion nomination to appoint Orlando Munoz as Secretary of the Board was proffered by Tom. Orlando accepted the nomination and was confirmed by unanimous vote of the directors present.

There is now an open seat on the Board and notice will be placed on the website and an email will be sent. It was noted that Mr. Marco Fernandez who was in attendance this evening, has attended many Board meeting in the past, as well as submitted his candidacy form in recent years would be given due consideration if he were to submit once again.

Committee Appointments
The Board hereby declares the following committees and members to be established:
The Architectural Control Committee: Chaired by Rocio Estavillo joined by members Pete Quintas, J. C. Turban and Christian Hoheb.
The Violations Committee: Chair Liza Herrera joined by Jesse Revilla and a third member to be determined.
The Social & Event Committee: Chair John Bourne joined by Selma De Jesus and Maggie Hurtado.

Approval of Minutes
A Motion to approve the Minutes from the Special Meeting held on January 19, 2018 meeting was proffered by Tom. The Motion received a second from Selma and passed unanimously of those present.

A motion to approve the Minutes from the Board Meeting Held on January 19, 2018 was made by Orlando. The Motion received a second from Tom and passed unanimously of those present.

Committee Reports
The Social Committee
reported on the list of upcoming events planned for 2018. A Motion to approve the items listed was made by Selma and received a second from Tom. The Motion passed unanimously of those present.

Managers’ Report
The Manager discussed the items attended to over the past month since the last meeting.

The Manager presented the Delinquent Assessment Collection Procedure Guidelines for the Board’s review. A Motion to adopt the Guidelines was proffered by Tom. The Motion received a second from Selma and passed unanimously of those present.

The Manager will contact the Town on the swales of the community needing sod and replacement trees.

The Manager will look into Roof Cleaners which use a chemical product as to keep the roofs cleaner longer without every few year’s pressure washing them.

Financial Review
The Manager reviewed the financial statement of February 2018 with those present.

Managers’ Report–RFPs and Bids
There were no RFP’s or Proposals for review at this meeting.

Architectural & Violations
A Motion to impose fines on the owners which were represented in the list provided by management who have not complied with previous notices and have not contacted management for an extension or provided anything in writing to the Board was made by Selma. The Motion received a second from Tom and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Pete made a Motion to adjourn at 7:42pm. The motion was seconded by Tom and was approved unanimously.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
SPECIAL MEETING MINUTES
January 19, 2018
(approved)

========================================================

Special Meeting for the Purpose of an Assessment for New Mailboxes

Board Members Present:
Selma De Jesus, President
Thomas Doherty Vice President
Gustavo Hermida, Secretary
Pete Quintas, Treasurer
Orlando Munoz, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at the Palmetto Bay Library, Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:03 p.m.

The Board and management explained the need for replacing the mailboxes in the community.

Each member present was given the opportunity to speak on the matter.

A motion to approve the special assessment of $34,850.00 was made by Gus. The motion received a second from Tom and the vote was called. Directors voting in the affirmative were; Gus, Tom, Pete and Orlando. Selma voted against the motion to show representation of those opposed to the assessment.

A motion to adjourn the Special Meeting was made by Pete. The motion received a second from Tom and passed unanimously of those present at 7:15pm.

Respectfully submitted by James Popadak LCAM  


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES
January 19, 2018
(approved)

========================================================

Board Members Present:
Selma De Jesus, President
Thomas Doherty Vice President
Gustavo Hermida, Secretary
Pete Quintas, Treasurer
Orlando Munoz, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at the Palmetto Bay Library, Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:16 p.m.

Guests & Vendors
There were no guests present at this meeting.

Approval of Minutes
A motion to approve the Minutes from the October 2017 meeting was proffered by Selma. The motion received a second from Pete and passed unanimously of those present.

Managers’ Report
The Manager discussed the Fence issue where the guidelines need adjustment due to irregular shape lots and the extent a wood fence can continue in back of houses towards the lake.

The Manager presented proposed language to address the matter. A motion to adopt the new language was made by Pete. The motion received a second from Gus and discussion ensued. After discussion the vote was called and the motion failed to pass unanimously. A motion to table the issue until further research could be done was made by Selma. The motion received a second from Tom and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of December 2017 with those present.

Managers’ Report- RFPs and Bids
There were no RFP or Proposals for review at this meeting.

Administrative Items
There were no items to discuss at this time.

Architectural & Violations
A motion to impose fines on the owners who have not complied with previous notices and have not contacted management for an extension or provided anything in writing to the Board which were represented in the list provided by management was made by Tom. The Motion received a second from Selma and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Pete made a motion to adjourn at 7:42pm. The motion was seconded by Tom and was approved unanimously

Respectfully submitted by James J Popadak LCAM          


 

CANTAMAR HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

Ocotber 19, 2017

(approved)

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Board Members Present:
Selma De Jesus, President
Thomas Doherty Vice President
Gustavo Hermida, Secretary
Pete Quintas, Treasurer
Orlando Munoz, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at the Palmetto Bay Library, Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:10 p.m.

Guests & Vendors
There were no guests present at this meeting.

Approval of Minutes
A motion to approve the Minutes from the August 2017 meeting was proffered by Selma. The motion received a second from Orlando and passed unanimously of those present.

Managers’ Report
The Manager discussed the Hurricane Irma recovery and cleanup that are progressing.

Financial Review
The Manager reviewed the financial statement of September with those present. The Manager presented the proposed 2018 budget draft to the Board and members present. The Budget presented had an increase due to the need for additional funding for Insurance, Tree Trimming, Reserves and Community Events. The increase is $4 per home per month or $48 for the year. A motion to approve and adopt the proposed 2018 Budget as presented was proffered by Selma. The Motion received a second from Tom and passed unanimously of those present.

Managers’ Report- RFPs and Bids
There were no RFP or Proposals for review at this meeting.

Administrative Items
There were no items to discuss at this time.

Architectural & Violations
The Board will be reviewing the Architectural Guidelines as to any corrections or modifications needed.
A motion to impose fines on the owners which were represented in the list provided by management who have not complied with previous notices and have not contacted management for an extension or provided anything in writing to the Board was made by Tom. The Motion received a second from Selma and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Gus made a motion to adjourn at 8:00pm. The motion was seconded by Selma and was approved unanimously.

Respectfully submitted by James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

ANNUAL AND BOARD MEETING MINUTES

August 17, 2017

(approved)

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ANNUAL MEETING
The meeting was called to order at 7:10pm. There was not a quorum present to conduct the annual meeting.
The Board shall remain the same for the coming Year.

BOARD MEETING

Board Members Present:
Selma De Jesus, President
Tom Doherty, Vice President
Gustavo Hermida. Secretary
Pete Quintas, Director
Orlando Munoz, Director

Also Present:
James Popadak of T & G Management Services, Inc.

 Call to Order: Mrs. De Jesus called the Meeting to order at 7:15 p.m. 
 A quorum was established to conduct business as all five Directors were present. It was noted that Orlando Munoz was appointed mid-term this year to fill a vacant directors position left open by Jeff Grene’s resignation from the Board.

Board Officer Nominations
A motion that the current officers will remain as currently assigned was proffered by Tom. Without objection the following was confirmed: Selma De Jesus President, Tom Doherty VP, Gus Hermida Secretary.
A nomination by Selma to name Pete Quintas as Treasurer was made. Pete accepted the nomination and was confirmed unanimously of those directors present.

Minutes

A Motion to approve the Minutes from June 2017 Meeting was proffered by Tom. The Motion received a second from Selma and passed unanimously.


Financial Review

The Financial Statement from September was reviewed by the Board. The Association remains fiscally sound.

Committee Reports & Nominations
Social Committee:

The Social Committee shall be planning the Halloween Festivities and the Manager shall assist.
The committee shall continue the same as to its members and the Chair remains John Bourne.
Communication Committee:
The Website continues to be updated and is a valued tool for communications.
Pam Lucken will remain the Chair and member of this committee.
Violations Committee:

Fines have been confirmed by the committee and the attorney will be handling the non-compliance matters in excess of $1000.
The Committee members confirmed were Liza Herrera, Wolfgang Haber and Toni Bucacci.
Architecture Committee:
The Architectural Committee shall be continued with members JC Turban, Rocio Estavillo and Chair Pete Quintas.

Homeowners Forum

The Board entertained questions from the members present.

Adjournment
Tom made a motion to adjourn at 7:50 pm which received a second from Gus. The motion was approved unanimously of those present.

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
June 15, 2017
(approved)

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Board Members Present:
Selma De Jesus, President
Gustavo Hermida, Secretary
Pete Quintas, Treasurer
Orlando Munoz, Director

Tom Doherty, VP, was absent

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at the Palmetto Bay Village Center.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:10 p.m.

Guests & Vendors
There were no guests present at this meeting.

Approval of Minutes
A motion to approve the Minutes from the April 2017 meeting was proffered by Selma. The motion received a second from Gus and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of February and March with those present. The Manager suggested that the Association’s Capital position is sound and that delinquencies are at their lowest amount since 2007.

Manager’s Report—RFPs and Bids
There were no RFPs or Proposals for review at this meeting.

Administrative Items
The Manager presented to the Board a list of the new proposed Architectural Review Committee members. Pete Quintas, J. C. Turban and Rocio Estavillo were nominated and accepted. The Board voted to appoint the committee as suggested by unanimous vote of those directors present. A suggestion to install sand at the entrance to help with the wet swampy conditions was made by those present.

Architectural
The Board approved to send the application from 8882 SW 204 Lane for a BBQ installation in the rear patio area of the home to the Architectural Review Committee.

Owners Forum
The Board reviewed appeals and entertained those present that wished to address the Board in regards to violations and fines.

Parking Issues were discussed in regards to blocking sidewalks. Persons parking the wrong way on the side of the road was discussed.

A motion to impose the fines on the list provided from management was proffered by Pete. The Motion received a second from Selma and passed unanimously of those present.

Adjournment
Gus made a motion to adjourn at 8:00pm. The motion was seconded by Selma and was approved unanimously.

Respectfully submitted by James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

April 20, 2017

(approved)

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Board Members Present:
Selma De Jesus, President
Tom Doherty, V P
Gustavo Hermida, Secretary
Pete Quintas, Treasurer
Orlando Munoz, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at the Palmetto Bay Village Center.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:10 p.m.

Guests & Vendors
The Town of Cutler Bay Police and Public works director were present to provide information and take questions from those present. The newly appointed Major Leonard Ricelli was introduced and he spoke of his experience with the Miami Dade Police Department. Mary Ann Stahl was also present from the Cutler Bay Police department. They discussed recent crime statistics and took a few questions from the residents present.
Alfredo Quintero the Town of Cutler Bay Public Works Director was introduced. Mr. Quintero discussed recent Town events and projects including the new drainage on SW 92 Ave.

Approval of Minutes
A motion to approve the Minutes from the February 2017 meeting was proffered by Gus. The motion received a second from Selma and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of February and March with those present. The Manager suggested that the Association’s Capital position is sound and that delinquencies continue to remain at a very low percentage.

Managers’ Report–RFPs and Bids
The Proposals for Tree Trimming has commenced and should be completed within the next week.
The Street Sweepers will be coming through the neighborhood due to all the leaf and nut debris just after the Tree Trimming is completed

Administrative Items
The Manager announced that there was a resignation by one of the directors and due to the position not being filled at the last meeting interested persons should submit applications to serve.
Mr. Orlando Munoz submitted an application and has attended recent meetings.
Mr. Munoz was nominated for the vacant director’s seat by Selma. Mr. Munoz accepted the nomination to serve and his nomination passed by a unanimous vote of the directors present.

The Board reviewed appeals and entertained those present that wished to address the Board in regards to violations and fines.

Parking Issues were discussed in regards to blocking sidewalks. A legal opinion will be obtained.

A motion to impose the fines on the list provided was proffered by Pete. The Motion received a second from Selma and passed unanimously of those present.

Adjournment
Gus made a motion to adjourn at 8:16pm. The motion was seconded by Selma and was approved unanimously.


Respectfully submitted by James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
February 16, 2017
(approved)

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Board Members Present:
Selma De Jesus, President
Tom Doherty, V P
Gustavo Hermida, Secretary
Pete Quintas, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at the Palmetto Bay Village Center.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:05 p.m.

Approval of Minutes
A motion to approve the Minutes from the October meeting was proffered by Gus. The motion received a second from Selma and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of April and May with those present. The Manager suggested that the Association’s Capital position is sound and that delinquencies remain at an all-time low.

Managers’ Report—RFPs and Bids
The Proposals for Tree Trimming were reviewed. A motion to approve the proposal from Richwood Landscape service was made by Tom. The motion received a second from Selma and passed unanimously of those present.

The proposal to have the street sweepers come through the neighborhood due to all the leaf and nut debris was discussed. A motion to approve this item pending proper timing was proffered by Tom. The motion received a second from Selma and passed unanimously of those present.

Administrative Items
The Manager announced that there was a resignation by one of the directors and due to the position not being filled at the last meeting interested persons should submit applications to serve,

The Board reviewed appeals and entertained those present that wished to address the Board in regards to violations and fines.

Parking Issues were discussed in regards to blocking sidewalks. A legal opinion will be obtained.

A motion to accept and adopt Management’s suggestions in regards to the fines on the list provided was proffered by Pete. The Motion received a second from Tom and passed unanimously of those present.

Adjournment
Gus made a motion to adjourn at 7:53pm. The motion was seconded by Selma and was approved unanimously.

Respectfully submitted by James J Popadak LCAM