Our Board of Directors meets about every 2 months to discuss the business of the Association
and make decisions to continue to maintain and improve our nice neighborhood.
All residents are welcome to attend.
Meeting Minutes will be posted here so everyone can see
what the Board is doing to keep this one of the best places to live in Cutler Bay.

Meeting Minutes

 

 

Links to Previous Minutes: June 21, 2018 | April 19, 2018| February 15, 2018| January 19, 2018 (special) | January 19, 2018
October 19, 2017 | August 17, 2017 | June 15, 2017 | April 20, 2017 | February 16, 2017

CANTAMAR HOMEOWNERS ASSOCIATION, INC.

ANNUAL AND BOARD MEETING MINUTES

AUGUST 16th, 2018
(not yet approved)


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Annual Meeting

The meeting was called to order at 7:05pm. There was not a quorum present to conduct the Annual Meeting.
The Board shall remain the same for the coming Year.

 

Board Meeting

Board Members Present:
Selma De Jesus, President
Tom Doherty, Vice President
Orlando Munoz. Secretary
Pete Quintas, Treasurer
Marco Fernandez, Director

Also Present:
James Popadak of T & G Management Services, Inc.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:15 p.m. 
 A quorum was established to conduct business as three Directors were present.
It was noted that Marco Fernandez was appointed mid-term this year to fill a vacant director’s position left open by Gus Hermida’s resignation from the Board.

Board Officer Nominations
A motion that the current officers will remain as currently assigned was proffered by Tom. Without objection the following was confirmed: Selma De Jesus President, Tom Doherty VP, Orlando Munoz Secretary, Pete Quintas Treasurer, and Marco Fernandez as Director. The Motion received a second from Marco and passed unanimously of those present.

Guests and Vendors
Richwood: Eddie Leal, President of Richwood Landscape and Irrigation, was present to respond to the board’s concerns as noted in a recent letter sent to the company. Mr. Leal indicated he would do all he could to respond to the needs of the community as per agreement and has re-assigned a crew leader that had good results in the past. The Board thanked Mr. Leal for attending the meeting.
Miami Dade Town of Cutler Bay Police: Major Ricelli, Sergeant Reed and a Detective from the Miami Dade/Cutler Bay Police Department were present. Major Ricelli addressed and advised those present on the issues of parking in the community in violation of the County/Town codes.
The Board and residents present asked questions and the Major and his associates provided answers on parking and crime in the area. The Board thanked the Major, Sergeant and Detective for attending the meeting.

Minutes

A Motion to approve the Minutes from June 2018 Meeting was proffered by Tom. The Motion received a second from Pete and passed unanimously of those present.


Financial Review

The Financial Statement from September was reviewed by the Board. The Association remains fiscally sound. .

Committee Reports & Nominations
Social Committee: The Social Committee shall be planning the Halloween Festivities and the Manager shall assist. The committee shall continue the same as to its members and the Chair remains John Bourne.
Communication Committee: The Website continues to be updated and is a valued tool for communications. Pam Lucken will remain the Chair and member of this committee.
Violations Committee:
 Due to recent resignations, the board nominated the following Violations/Grievance Committee Members: Jesse Revilla Chair, and members Felix Santos and Deb Najarro. All were confirmed.
Architecture Committee: The Architectural Committee shall be continued with members Christian Hoheb, JC Turban, Rocio Estavillo and Chair Pete Quintas.

Homeowners Forum
The Board entertained questions from the Members present.

Adjournment

Tom made a motion to adjourn at 7:50pm which received a second from Gus. The motion was approved unanimously of those present.

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

BOARD MEETING MINUTES

June 21st, 2018
(approved)


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Board Members Present:
Selma De Jesus, President
Thomas Doherty, Vice President
Pete Quintas, Treasurer
Orlando Munoz, Secretary
Marco Fernandez, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at The Thalatta Estate.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:01 p.m.

Guests & Vendors
There were no guests nor vendors present at this meeting.

Administrative Items
A motion authorizing Management to expend up to $1000 in the case of an emergency or critical need that could be hazardous or otherwise be deemed in need of immediate attention with prior notification to the Board by email was proffered by Selma. The Motion received a second from Tom and discussion held. The motion was called and was approved by a vote of 4 in favor and Pete opposed.

Committee Reports
The Board asked Committee Chairs present if they had anything to report.
The Social Committee reported on the upcoming events scheduled.

Approval of Minutes
A motion to approve the Minutes from the April 2018 Board Meeting was proffered by Selma. The motion received a second from Orlando and passed unanimously of those present.

Manager’s Report
The Manager discussed the items attended to over the past month since the last meeting.

Manager’s Report — RFPs and Bids
The Proposals to replace the Landscape/Hedge along the SW 87 Avenue canal which was in front of the new fence replaced was reviewed. A motion to approve the proposal was made by Selma. The motion received a second from Pete and passed unanimously of those present.
The Proposal for the electrical repairs from Kilby Electric was reviewed. The Board requested additional proposals.

Financial Review
The Manager reviewed the financial statement of March 2017 with those present.

Architectural & Violations
A motion to impose fines on the owners which were represented in the list provided by Management who have not complied with previous notices and have not contacted Management for an extension or provided anything in writing to the Board was made by Tom. The Motion received a second from Pete and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Tom made a motion to adjourn at 7:55pm. The motion was seconded by Pete and was approved unanimously.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
April 19th, 2018
(not yet approved)

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Board Members Present:
Selma De Jesus, President
Thomas Doherty Vice President
Pete Quintas, Treasurer
And introducing Marco Fernandez as the newly appointed director.

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at St. Thomas Church on Old Cutler Road.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:01 p.m.

Guests & Vendors
Major Ricelli, Sargent Reed and Officer Stahl were present to address those residents present in regards to recent parking enforcement action. The Major also addressed recent crime statistics in the neighborhood and nearby areas. The Major responded to questions from the audience and the Board thanked the police for attending the meeting.

Administrative Items
The Board discussed the open seat on the Board and the applications received to fill the vacancy.
A motion to nominate and appoint Marco Fernandez to the Board was made by Pete. Marco accepted the nomination which received a second from Selma and passed unanimously of those present.

The Board discussed the Architectural Guidelines for metal fences and hedge height for those fences.

A motion to approve the Metal Fencing in rear yards that face the lake may be up to 5 feet in height and to allow Hedge height to be up to 4 feet inside those fences was proffered Tom. The motion received a second by Pete and passed unanimously of those present.

Committee Reports
The Board asked committee chairs present if they had anything to report.
The Social Committee reported on the upcoming events scheduled.

Approval of Minutes
A motion to approve the Minutes from the February 2018 Board Meeting was proffered by Selma. The motion received a second from Tom and passed unanimously of those present.

Managers’ Report
The Manager discussed the items attended to over the past month since the last meeting.

Financial Review
The Manager reviewed the financial statement of March 2017 with those present.

Managers’ Report—RFPs and Bids
The Proposals to remove the landscape/Hedge along SW 87 Ave canal which is blocking the fence replacement was reviewed. A motion to approve the proposal was made by Selma. The motion received a second from Marco and passed unanimously of those present.

The Proposals to replace the fence which backs up to SW 87 Ave were reviewed. A motion to approve the proposal from Advanced Fence Company was proffered by Tom. The motion received a second from Pete and passed unanimously of those present.

Architectural & Violations
A motion to impose fines on the owners which were represented in the list provided by Management who have not complied with previous notices and have not contacted Management for an extension or provided anything in writing to the Board was made by Selma. The Motion received a second from Tom and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Pete made a motion to adjourn at 8:25pm. The motion was seconded by Tom and was approved unanimously.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
February 15, 2018
(approved)

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Board Members Present:
Selma De Jesus, President
Thomas Doherty Vice President
Orlando Munoz, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at the Palmetto Bay Library, Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:03 p.m.

Guests & Vendors
There were no guests present at this meeting.

Administrative Items
The Board received a resignation letter from Gus Hermida and have accepted his resignation and thanked him for his service to the community.

A Motion nomination to appoint Orlando Munoz as Secretary of the Board was proffered by Tom. Orlando accepted the nomination and was confirmed by unanimous vote of the directors present.

There is now an open seat on the Board and notice will be placed on the website and an email will be sent. It was noted that Mr. Marco Fernandez who was in attendance this evening, has attended many Board meeting in the past, as well as submitted his candidacy form in recent years would be given due consideration if he were to submit once again.

Committee Appointments
The Board hereby declares the following committees and members to be established:
The Architectural Control Committee: Chaired by Rocio Estavillo joined by members Pete Quintas, J. C. Turban and Christian Hoheb.
The Violations Committee: Chair Liza Herrera joined by Jesse Revilla and a third member to be determined.
The Social & Event Committee: Chair John Bourne joined by Selma De Jesus and Maggie Hurtado.

Approval of Minutes
A Motion to approve the Minutes from the Special Meeting held on January 19, 2018 meeting was proffered by Tom. The Motion received a second from Selma and passed unanimously of those present.

A motion to approve the Minutes from the Board Meeting Held on January 19, 2018 was made by Orlando. The Motion received a second from Tom and passed unanimously of those present.

Committee Reports
The Social Committee
reported on the list of upcoming events planned for 2018. A Motion to approve the items listed was made by Selma and received a second from Tom. The Motion passed unanimously of those present.

Managers’ Report
The Manager discussed the items attended to over the past month since the last meeting.

The Manager presented the Delinquent Assessment Collection Procedure Guidelines for the Board’s review. A Motion to adopt the Guidelines was proffered by Tom. The Motion received a second from Selma and passed unanimously of those present.

The Manager will contact the Town on the swales of the community needing sod and replacement trees.

The Manager will look into Roof Cleaners which use a chemical product as to keep the roofs cleaner longer without every few year’s pressure washing them.

Financial Review
The Manager reviewed the financial statement of February 2018 with those present.

Managers’ Report–RFPs and Bids
There were no RFP’s or Proposals for review at this meeting.

Architectural & Violations
A Motion to impose fines on the owners which were represented in the list provided by management who have not complied with previous notices and have not contacted management for an extension or provided anything in writing to the Board was made by Selma. The Motion received a second from Tom and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Pete made a Motion to adjourn at 7:42pm. The motion was seconded by Tom and was approved unanimously.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
SPECIAL MEETING MINUTES
January 19, 2018
(approved)

========================================================

Special Meeting for the Purpose of an Assessment for New Mailboxes

Board Members Present:
Selma De Jesus, President
Thomas Doherty Vice President
Gustavo Hermida, Secretary
Pete Quintas, Treasurer
Orlando Munoz, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at the Palmetto Bay Library, Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:03 p.m.

The Board and management explained the need for replacing the mailboxes in the community.

Each member present was given the opportunity to speak on the matter.

A motion to approve the special assessment of $34,850.00 was made by Gus. The motion received a second from Tom and the vote was called. Directors voting in the affirmative were; Gus, Tom, Pete and Orlando. Selma voted against the motion to show representation of those opposed to the assessment.

A motion to adjourn the Special Meeting was made by Pete. The motion received a second from Tom and passed unanimously of those present at 7:15pm.

Respectfully submitted by James Popadak LCAM  


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES
January 19, 2018
(approved)

========================================================

Board Members Present:
Selma De Jesus, President
Thomas Doherty Vice President
Gustavo Hermida, Secretary
Pete Quintas, Treasurer
Orlando Munoz, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at the Palmetto Bay Library, Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:16 p.m.

Guests & Vendors
There were no guests present at this meeting.

Approval of Minutes
A motion to approve the Minutes from the October 2017 meeting was proffered by Selma. The motion received a second from Pete and passed unanimously of those present.

Managers’ Report
The Manager discussed the Fence issue where the guidelines need adjustment due to irregular shape lots and the extent a wood fence can continue in back of houses towards the lake.

The Manager presented proposed language to address the matter. A motion to adopt the new language was made by Pete. The motion received a second from Gus and discussion ensued. After discussion the vote was called and the motion failed to pass unanimously. A motion to table the issue until further research could be done was made by Selma. The motion received a second from Tom and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of December 2017 with those present.

Managers’ Report- RFPs and Bids
There were no RFP or Proposals for review at this meeting.

Administrative Items
There were no items to discuss at this time.

Architectural & Violations
A motion to impose fines on the owners who have not complied with previous notices and have not contacted management for an extension or provided anything in writing to the Board which were represented in the list provided by management was made by Tom. The Motion received a second from Selma and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Pete made a motion to adjourn at 7:42pm. The motion was seconded by Tom and was approved unanimously

Respectfully submitted by James J Popadak LCAM          


 

CANTAMAR HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

Ocotber 19, 2017

(approved)

========================================================

Board Members Present:
Selma De Jesus, President
Thomas Doherty Vice President
Gustavo Hermida, Secretary
Pete Quintas, Treasurer
Orlando Munoz, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at the Palmetto Bay Library, Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:10 p.m.

Guests & Vendors
There were no guests present at this meeting.

Approval of Minutes
A motion to approve the Minutes from the August 2017 meeting was proffered by Selma. The motion received a second from Orlando and passed unanimously of those present.

Managers’ Report
The Manager discussed the Hurricane Irma recovery and cleanup that are progressing.

Financial Review
The Manager reviewed the financial statement of September with those present. The Manager presented the proposed 2018 budget draft to the Board and members present. The Budget presented had an increase due to the need for additional funding for Insurance, Tree Trimming, Reserves and Community Events. The increase is $4 per home per month or $48 for the year. A motion to approve and adopt the proposed 2018 Budget as presented was proffered by Selma. The Motion received a second from Tom and passed unanimously of those present.

Managers’ Report- RFPs and Bids
There were no RFP or Proposals for review at this meeting.

Administrative Items
There were no items to discuss at this time.

Architectural & Violations
The Board will be reviewing the Architectural Guidelines as to any corrections or modifications needed.
A motion to impose fines on the owners which were represented in the list provided by management who have not complied with previous notices and have not contacted management for an extension or provided anything in writing to the Board was made by Tom. The Motion received a second from Selma and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Gus made a motion to adjourn at 8:00pm. The motion was seconded by Selma and was approved unanimously.

Respectfully submitted by James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

ANNUAL AND BOARD MEETING MINUTES

August 17, 2017

(approved)

========================================================

ANNUAL MEETING
The meeting was called to order at 7:10pm. There was not a quorum present to conduct the annual meeting.
The Board shall remain the same for the coming Year.

BOARD MEETING

Board Members Present:
Selma De Jesus, President
Tom Doherty, Vice President
Gustavo Hermida. Secretary
Pete Quintas, Director
Orlando Munoz, Director

Also Present:
James Popadak of T & G Management Services, Inc.

 Call to Order: Mrs. De Jesus called the Meeting to order at 7:15 p.m. 
 A quorum was established to conduct business as all five Directors were present. It was noted that Orlando Munoz was appointed mid-term this year to fill a vacant directors position left open by Jeff Grene’s resignation from the Board.

Board Officer Nominations
A motion that the current officers will remain as currently assigned was proffered by Tom. Without objection the following was confirmed: Selma De Jesus President, Tom Doherty VP, Gus Hermida Secretary.
A nomination by Selma to name Pete Quintas as Treasurer was made. Pete accepted the nomination and was confirmed unanimously of those directors present.

Minutes

A Motion to approve the Minutes from June 2017 Meeting was proffered by Tom. The Motion received a second from Selma and passed unanimously.


Financial Review

The Financial Statement from September was reviewed by the Board. The Association remains fiscally sound.

Committee Reports & Nominations
Social Committee:

The Social Committee shall be planning the Halloween Festivities and the Manager shall assist.
The committee shall continue the same as to its members and the Chair remains John Bourne.
Communication Committee:
The Website continues to be updated and is a valued tool for communications.
Pam Lucken will remain the Chair and member of this committee.
Violations Committee:

Fines have been confirmed by the committee and the attorney will be handling the non-compliance matters in excess of $1000.
The Committee members confirmed were Liza Herrera, Wolfgang Haber and Toni Bucacci.
Architecture Committee:
The Architectural Committee shall be continued with members JC Turban, Rocio Estavillo and Chair Pete Quintas.

Homeowners Forum

The Board entertained questions from the members present.

Adjournment
Tom made a motion to adjourn at 7:50 pm which received a second from Gus. The motion was approved unanimously of those present.

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
June 15, 2017
(approved)

========================================================

Board Members Present:
Selma De Jesus, President
Gustavo Hermida, Secretary
Pete Quintas, Treasurer
Orlando Munoz, Director

Tom Doherty, VP, was absent

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at the Palmetto Bay Village Center.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:10 p.m.

Guests & Vendors
There were no guests present at this meeting.

Approval of Minutes
A motion to approve the Minutes from the April 2017 meeting was proffered by Selma. The motion received a second from Gus and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of February and March with those present. The Manager suggested that the Association’s Capital position is sound and that delinquencies are at their lowest amount since 2007.

Manager’s Report—RFPs and Bids
There were no RFPs or Proposals for review at this meeting.

Administrative Items
The Manager presented to the Board a list of the new proposed Architectural Review Committee members. Pete Quintas, J. C. Turban and Rocio Estavillo were nominated and accepted. The Board voted to appoint the committee as suggested by unanimous vote of those directors present. A suggestion to install sand at the entrance to help with the wet swampy conditions was made by those present.

Architectural
The Board approved to send the application from 8882 SW 204 Lane for a BBQ installation in the rear patio area of the home to the Architectural Review Committee.

Owners Forum
The Board reviewed appeals and entertained those present that wished to address the Board in regards to violations and fines.

Parking Issues were discussed in regards to blocking sidewalks. Persons parking the wrong way on the side of the road was discussed.

A motion to impose the fines on the list provided from management was proffered by Pete. The Motion received a second from Selma and passed unanimously of those present.

Adjournment
Gus made a motion to adjourn at 8:00pm. The motion was seconded by Selma and was approved unanimously.

Respectfully submitted by James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

April 20, 2017

(approved)

========================================================

Board Members Present:
Selma De Jesus, President
Tom Doherty, V P
Gustavo Hermida, Secretary
Pete Quintas, Treasurer
Orlando Munoz, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at the Palmetto Bay Village Center.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:10 p.m.

Guests & Vendors
The Town of Cutler Bay Police and Public works director were present to provide information and take questions from those present. The newly appointed Major Leonard Ricelli was introduced and he spoke of his experience with the Miami Dade Police Department. Mary Ann Stahl was also present from the Cutler Bay Police department. They discussed recent crime statistics and took a few questions from the residents present.
Alfredo Quintero the Town of Cutler Bay Public Works Director was introduced. Mr. Quintero discussed recent Town events and projects including the new drainage on SW 92 Ave.

Approval of Minutes
A motion to approve the Minutes from the February 2017 meeting was proffered by Gus. The motion received a second from Selma and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of February and March with those present. The Manager suggested that the Association’s Capital position is sound and that delinquencies continue to remain at a very low percentage.

Managers’ Report–RFPs and Bids
The Proposals for Tree Trimming has commenced and should be completed within the next week.
The Street Sweepers will be coming through the neighborhood due to all the leaf and nut debris just after the Tree Trimming is completed

Administrative Items
The Manager announced that there was a resignation by one of the directors and due to the position not being filled at the last meeting interested persons should submit applications to serve.
Mr. Orlando Munoz submitted an application and has attended recent meetings.
Mr. Munoz was nominated for the vacant director’s seat by Selma. Mr. Munoz accepted the nomination to serve and his nomination passed by a unanimous vote of the directors present.

The Board reviewed appeals and entertained those present that wished to address the Board in regards to violations and fines.

Parking Issues were discussed in regards to blocking sidewalks. A legal opinion will be obtained.

A motion to impose the fines on the list provided was proffered by Pete. The Motion received a second from Selma and passed unanimously of those present.

Adjournment
Gus made a motion to adjourn at 8:16pm. The motion was seconded by Selma and was approved unanimously.


Respectfully submitted by James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
February 16, 2017
(approved)

========================================================

Board Members Present:
Selma De Jesus, President
Tom Doherty, V P
Gustavo Hermida, Secretary
Pete Quintas, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at the Palmetto Bay Village Center.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:05 p.m.

Approval of Minutes
A motion to approve the Minutes from the October meeting was proffered by Gus. The motion received a second from Selma and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of April and May with those present. The Manager suggested that the Association’s Capital position is sound and that delinquencies remain at an all-time low.

Managers’ Report—RFPs and Bids
The Proposals for Tree Trimming were reviewed. A motion to approve the proposal from Richwood Landscape service was made by Tom. The motion received a second from Selma and passed unanimously of those present.

The proposal to have the street sweepers come through the neighborhood due to all the leaf and nut debris was discussed. A motion to approve this item pending proper timing was proffered by Tom. The motion received a second from Selma and passed unanimously of those present.

Administrative Items
The Manager announced that there was a resignation by one of the directors and due to the position not being filled at the last meeting interested persons should submit applications to serve,

The Board reviewed appeals and entertained those present that wished to address the Board in regards to violations and fines.

Parking Issues were discussed in regards to blocking sidewalks. A legal opinion will be obtained.

A motion to accept and adopt Management’s suggestions in regards to the fines on the list provided was proffered by Pete. The Motion received a second from Tom and passed unanimously of those present.

Adjournment
Gus made a motion to adjourn at 7:53pm. The motion was seconded by Selma and was approved unanimously.

Respectfully submitted by James J Popadak LCAM