Our Board of Directors meets about every 2 months to discuss the business of the Association
and make decisions to continue to maintain and improve our nice neighborhood.
All residents are welcome to attend.
Meeting Minutes will be posted here so everyone can see
what the Board is doing to keep this one of the best places to live in Cutler Bay.

Meeting Minutes

 

 

Links to Previous Minutes: January 19, 2018 (special) | January 19, 2018
October 19, 2017 | August 17, 2017 | June 15, 2017 | April 20, 2017 | February 16, 2017
October 20, 2016 | August 18, 2016 | June 16, 2016 | April 21, 2016 | January 19, 2016

CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD MEETING MINUTES
February 15, 2018
(not yet approved)

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Board Members Present:
Selma De Jesus, President
Thomas Doherty Vice President
Orlando Munoz, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at the Palmetto Bay Library, Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:03 p.m.

Guests & Vendors
There were no guests present at this meeting.

Administrative Items
The Board received a resignation letter from Gus Hermida and have accepted his resignation and thanked him for his service to the community.

A Motion nomination to appoint Orlando Munoz as Secretary of the Board was proffered by Tom. Orlando accepted the nomination and was confirmed by unanimous vote of the directors present.

There is now an open seat on the Board and notice will be placed on the website and an email will be sent. It was noted that Mr. Marco Fernandez who was in attendance this evening, has attended many Board meeting in the past, as well as submitted his candidacy form in recent years would be given due consideration if he were to submit once again.

Committee Appointments
The Board hereby declares the following committees and members to be established:
The Architectural Control Committee: Chaired by Rocio Estavillo joined by members Pete Quintas, J. C. Turban and Christian Hoheb.
The Violations Committee: Chair Liza Herrera joined by Jesse Revilla and a third member to be determined.
The Social & Event Committee: Chair John Bourne joined by Selma De Jesus and Maggie Hurtado.

Approval of Minutes
A Motion to approve the Minutes from the Special Meeting held on January 19, 2018 meeting was proffered by Tom. The Motion received a second from Selma and passed unanimously of those present.

A motion to approve the Minutes from the Board Meeting Held on January 19, 2018 was made by Orlando. The Motion received a second from Tom and passed unanimously of those present.

Committee Reports
The Social Committee
reported on the list of upcoming events planned for 2018. A Motion to approve the items listed was made by Selma and received a second from Tom. The Motion passed unanimously of those present.

Managers’ Report
The Manager discussed the items attended to over the past month since the last meeting.

The Manager presented the Delinquent Assessment Collection Procedure Guidelines for the Board’s review. A Motion to adopt the Guidelines was proffered by Tom. The Motion received a second from Selma and passed unanimously of those present.

The Manager will contact the Town on the swales of the community needing sod and replacement trees.

The Manager will look into Roof Cleaners which use a chemical product as to keep the roofs cleaner longer without every few year’s pressure washing them.

Financial Review
The Manager reviewed the financial statement of February 2018 with those present.

Managers’ Report–RFPs and Bids
There were no RFP’s or Proposals for review at this meeting.

Architectural & Violations
A Motion to impose fines on the owners which were represented in the list provided by management who have not complied with previous notices and have not contacted management for an extension or provided anything in writing to the Board was made by Selma. The Motion received a second from Tom and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Pete made a Motion to adjourn at 7:42pm. The motion was seconded by Tom and was approved unanimously.

Respectfully submitted,
James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
SPECIAL MEETING MINUTES
January 19, 2018
(approved)

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Special Meeting for the Purpose of an Assessment for New Mailboxes

Board Members Present:
Selma De Jesus, President
Thomas Doherty Vice President
Gustavo Hermida, Secretary
Pete Quintas, Treasurer
Orlando Munoz, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at the Palmetto Bay Library, Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:03 p.m.

The Board and management explained the need for replacing the mailboxes in the community.

Each member present was given the opportunity to speak on the matter.

A motion to approve the special assessment of $34,850.00 was made by Gus. The motion received a second from Tom and the vote was called. Directors voting in the affirmative were; Gus, Tom, Pete and Orlando. Selma voted against the motion to show representation of those opposed to the assessment.

A motion to adjourn the Special Meeting was made by Pete. The motion received a second from Tom and passed unanimously of those present at 7:15pm.

Respectfully submitted by James Popadak LCAM  


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES
January 19, 2018
(approved)

========================================================

Board Members Present:
Selma De Jesus, President
Thomas Doherty Vice President
Gustavo Hermida, Secretary
Pete Quintas, Treasurer
Orlando Munoz, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at the Palmetto Bay Library, Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:16 p.m.

Guests & Vendors
There were no guests present at this meeting.

Approval of Minutes
A motion to approve the Minutes from the October 2017 meeting was proffered by Selma. The motion received a second from Pete and passed unanimously of those present.

Managers’ Report
The Manager discussed the Fence issue where the guidelines need adjustment due to irregular shape lots and the extent a wood fence can continue in back of houses towards the lake.

The Manager presented proposed language to address the matter. A motion to adopt the new language was made by Pete. The motion received a second from Gus and discussion ensued. After discussion the vote was called and the motion failed to pass unanimously. A motion to table the issue until further research could be done was made by Selma. The motion received a second from Tom and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of December 2017 with those present.

Managers’ Report- RFPs and Bids
There were no RFP or Proposals for review at this meeting.

Administrative Items
There were no items to discuss at this time.

Architectural & Violations
A motion to impose fines on the owners who have not complied with previous notices and have not contacted management for an extension or provided anything in writing to the Board which were represented in the list provided by management was made by Tom. The Motion received a second from Selma and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Pete made a motion to adjourn at 7:42pm. The motion was seconded by Tom and was approved unanimously

Respectfully submitted by James J Popadak LCAM          


 

CANTAMAR HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

Ocotber 19, 2017

(approved)

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Board Members Present:
Selma De Jesus, President
Thomas Doherty Vice President
Gustavo Hermida, Secretary
Pete Quintas, Treasurer
Orlando Munoz, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at the Palmetto Bay Library, Feller Room.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:10 p.m.

Guests & Vendors
There were no guests present at this meeting.

Approval of Minutes
A motion to approve the Minutes from the August 2017 meeting was proffered by Selma. The motion received a second from Orlando and passed unanimously of those present.

Managers’ Report
The Manager discussed the Hurricane Irma recovery and cleanup that are progressing.

Financial Review
The Manager reviewed the financial statement of September with those present. The Manager presented the proposed 2018 budget draft to the Board and members present. The Budget presented had an increase due to the need for additional funding for Insurance, Tree Trimming, Reserves and Community Events. The increase is $4 per home per month or $48 for the year. A motion to approve and adopt the proposed 2018 Budget as presented was proffered by Selma. The Motion received a second from Tom and passed unanimously of those present.

Managers’ Report- RFPs and Bids
There were no RFP or Proposals for review at this meeting.

Administrative Items
There were no items to discuss at this time.

Architectural & Violations
The Board will be reviewing the Architectural Guidelines as to any corrections or modifications needed.
A motion to impose fines on the owners which were represented in the list provided by management who have not complied with previous notices and have not contacted management for an extension or provided anything in writing to the Board was made by Tom. The Motion received a second from Selma and passed unanimously of those present.

Owners Forum
The Board entertained questions and comments from the members present.

Adjournment
Gus made a motion to adjourn at 8:00pm. The motion was seconded by Selma and was approved unanimously.

Respectfully submitted by James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

ANNUAL AND BOARD MEETING MINUTES

August 17, 2017

(approved)

========================================================

ANNUAL MEETING
The meeting was called to order at 7:10pm. There was not a quorum present to conduct the annual meeting.
The Board shall remain the same for the coming Year.

BOARD MEETING

Board Members Present:
Selma De Jesus, President
Tom Doherty, Vice President
Gustavo Hermida. Secretary
Pete Quintas, Director
Orlando Munoz, Director

Also Present:
James Popadak of T & G Management Services, Inc.

 Call to Order: Mrs. De Jesus called the Meeting to order at 7:15 p.m. 
 A quorum was established to conduct business as all five Directors were present. It was noted that Orlando Munoz was appointed mid-term this year to fill a vacant directors position left open by Jeff Grene’s resignation from the Board.

Board Officer Nominations
A motion that the current officers will remain as currently assigned was proffered by Tom. Without objection the following was confirmed: Selma De Jesus President, Tom Doherty VP, Gus Hermida Secretary.
A nomination by Selma to name Pete Quintas as Treasurer was made. Pete accepted the nomination and was confirmed unanimously of those directors present.

Minutes

A Motion to approve the Minutes from June 2017 Meeting was proffered by Tom. The Motion received a second from Selma and passed unanimously.


Financial Review

The Financial Statement from September was reviewed by the Board. The Association remains fiscally sound.

Committee Reports & Nominations
Social Committee:

The Social Committee shall be planning the Halloween Festivities and the Manager shall assist.
The committee shall continue the same as to its members and the Chair remains John Bourne.
Communication Committee:
The Website continues to be updated and is a valued tool for communications.
Pam Lucken will remain the Chair and member of this committee.
Violations Committee:

Fines have been confirmed by the committee and the attorney will be handling the non-compliance matters in excess of $1000.
The Committee members confirmed were Liza Herrera, Wolfgang Haber and Toni Bucacci.
Architecture Committee:
The Architectural Committee shall be continued with members JC Turban, Rocio Estavillo and Chair Pete Quintas.

Homeowners Forum

The Board entertained questions from the members present.

Adjournment
Tom made a motion to adjourn at 7:50 pm which received a second from Gus. The motion was approved unanimously of those present.

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
June 15, 2017
(approved)

========================================================

Board Members Present:
Selma De Jesus, President
Gustavo Hermida, Secretary
Pete Quintas, Treasurer
Orlando Munoz, Director

Tom Doherty, VP, was absent

Staff Present:
James Popadak of T & G Management Services Inc. was present.

The meeting was held at the Palmetto Bay Village Center.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:10 p.m.

Guests & Vendors
There were no guests present at this meeting.

Approval of Minutes
A motion to approve the Minutes from the April 2017 meeting was proffered by Selma. The motion received a second from Gus and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of February and March with those present. The Manager suggested that the Association’s Capital position is sound and that delinquencies are at their lowest amount since 2007.

Manager’s Report—RFPs and Bids
There were no RFPs or Proposals for review at this meeting.

Administrative Items
The Manager presented to the Board a list of the new proposed Architectural Review Committee members. Pete Quintas, J. C. Turban and Rocio Estavillo were nominated and accepted. The Board voted to appoint the committee as suggested by unanimous vote of those directors present. A suggestion to install sand at the entrance to help with the wet swampy conditions was made by those present.

Architectural
The Board approved to send the application from 8882 SW 204 Lane for a BBQ installation in the rear patio area of the home to the Architectural Review Committee.

Owners Forum
The Board reviewed appeals and entertained those present that wished to address the Board in regards to violations and fines.

Parking Issues were discussed in regards to blocking sidewalks. Persons parking the wrong way on the side of the road was discussed.

A motion to impose the fines on the list provided from management was proffered by Pete. The Motion received a second from Selma and passed unanimously of those present.

Adjournment
Gus made a motion to adjourn at 8:00pm. The motion was seconded by Selma and was approved unanimously.

Respectfully submitted by James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

April 20, 2017

(approved)

========================================================

Board Members Present:
Selma De Jesus, President
Tom Doherty, V P
Gustavo Hermida, Secretary
Pete Quintas, Treasurer
Orlando Munoz, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at the Palmetto Bay Village Center.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:10 p.m.

Guests & Vendors
The Town of Cutler Bay Police and Public works director were present to provide information and take questions from those present. The newly appointed Major Leonard Ricelli was introduced and he spoke of his experience with the Miami Dade Police Department. Mary Ann Stahl was also present from the Cutler Bay Police department. They discussed recent crime statistics and took a few questions from the residents present.
Alfredo Quintero the Town of Cutler Bay Public Works Director was introduced. Mr. Quintero discussed recent Town events and projects including the new drainage on SW 92 Ave.

Approval of Minutes
A motion to approve the Minutes from the February 2017 meeting was proffered by Gus. The motion received a second from Selma and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of February and March with those present. The Manager suggested that the Association’s Capital position is sound and that delinquencies continue to remain at a very low percentage.

Managers’ Report–RFPs and Bids
The Proposals for Tree Trimming has commenced and should be completed within the next week.
The Street Sweepers will be coming through the neighborhood due to all the leaf and nut debris just after the Tree Trimming is completed

Administrative Items
The Manager announced that there was a resignation by one of the directors and due to the position not being filled at the last meeting interested persons should submit applications to serve.
Mr. Orlando Munoz submitted an application and has attended recent meetings.
Mr. Munoz was nominated for the vacant director’s seat by Selma. Mr. Munoz accepted the nomination to serve and his nomination passed by a unanimous vote of the directors present.

The Board reviewed appeals and entertained those present that wished to address the Board in regards to violations and fines.

Parking Issues were discussed in regards to blocking sidewalks. A legal opinion will be obtained.

A motion to impose the fines on the list provided was proffered by Pete. The Motion received a second from Selma and passed unanimously of those present.

Adjournment
Gus made a motion to adjourn at 8:16pm. The motion was seconded by Selma and was approved unanimously.


Respectfully submitted by James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
February 16, 2017
(approved)

========================================================

Board Members Present:
Selma De Jesus, President
Tom Doherty, V P
Gustavo Hermida, Secretary
Pete Quintas, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at the Palmetto Bay Village Center.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:05 p.m.

Approval of Minutes
A motion to approve the Minutes from the October meeting was proffered by Gus. The motion received a second from Selma and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of April and May with those present. The Manager suggested that the Association’s Capital position is sound and that delinquencies remain at an all-time low.

Managers’ Report—RFPs and Bids
The Proposals for Tree Trimming were reviewed. A motion to approve the proposal from Richwood Landscape service was made by Tom. The motion received a second from Selma and passed unanimously of those present.

The proposal to have the street sweepers come through the neighborhood due to all the leaf and nut debris was discussed. A motion to approve this item pending proper timing was proffered by Tom. The motion received a second from Selma and passed unanimously of those present.

Administrative Items
The Manager announced that there was a resignation by one of the directors and due to the position not being filled at the last meeting interested persons should submit applications to serve,

The Board reviewed appeals and entertained those present that wished to address the Board in regards to violations and fines.

Parking Issues were discussed in regards to blocking sidewalks. A legal opinion will be obtained.

A motion to accept and adopt Management’s suggestions in regards to the fines on the list provided was proffered by Pete. The Motion received a second from Tom and passed unanimously of those present.

Adjournment
Gus made a motion to adjourn at 7:53pm. The motion was seconded by Selma and was approved unanimously.

Respectfully submitted by James J Popadak LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
October 20, 2016
(approved)

========================================================

Board Members Present:
Tom Doherty V P
Gustavo Hermida, Secretary
Pete Quintas, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at the Palmetto Bay Village Center.

Call to Order: Mr. Doherty called the Meeting to order at 7:15 pm.

Approval of Minutes
A motion to approve the Minutes from the Annual & Board meetings held on August 18th was proffered by Tom. The motion received a second from Gus and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of September with those present. The Associations delinquent accounts continue to diminish and are at their lowest level in the history of the Association.

The 2017 Proposed Budget was reviewed. A motion to approve and adopt the proposed Budget as prepared and presented by management was motioned by Tom. The Motion received a second from Pete and passed unanimously of those present. The Budget will have no increase and each home shall continue to pay $40 per month.

A motion to transfer $5000 to fund the general reserve was made by Pete. The motion received a second from Gus and passed unanimously of those present.

Managers’ Report—RFPs and Bids
The Proposal for sidewalk pressure washing from Florida Property Care, which was for the same amount as last year, was reviewed. A motion to approve was proffered by Tom and received a second from Gus. The motion was unanimously approved of those present.

Administrative Items
The Manager reviewed the signs he had created in an effort to get drivers to slow down on the neighborhood streets. A motion to have the signs produced was made by Gus. The motion received a second from Pete and passed unanimously of those present.

A motion to impose the appropriate fines on those owners listed in the Board Package who have failed to comply or contact management was made by Tom. The Motion received a second from Pete and passed unanimously of those present.

Adjournment
Gus made a motion to adjourn at 7:46 pm. The motion was seconded by Tom and was approved unanimously.

Respectfully submitted by James J Popadak, LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
ANNUAL AND BOARD OF DIRECTORS MEETING MINUTES
AUGUST 18, 2016
(approved)

========================================================

ANNUAL MEETING

The meeting was called to order at 7:10pm. There was not a quorum present to conduct the annual meeting. The Board shall remain the same for the coming Year.

BOARD OF DIRECTORS MEETING

Board Members Present:
Selma De Jesus, President
Tom Doherty, Vice President
Gustavo Hermida. Secretary
Pete Quintas, Director

Also Present:
James Popadak of T & G Management Services, Inc.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:13 pm.
A quorum was established to conduct business as three Directors were present.

It was noted that Jeff Grene had submitted his resignation to the Board..

The Board will appoint a new director to succeed him within this year’s meetings.

A motion of nomination of Pete to become Treasurer of the Board was proffered by Tom. The nomination was accepted by Pete and seconded by Selma. The motion passed unanimously of those present.

Minutes
A Motion to approve the Minutes from June 2016 Meeting was proffered by Tom. The Motion received a second from Pete and passed unanimously.

Financial Review
The Financial Statement from September was reviewed by the Board. The Association remains fiscally sound.

Committee Reports & Nominations
Social Committee:
The Social Committee shall be planning the Halloween Festivities and the Manager shall assist. A motion to appoint Dustin Fealy and John Resuta to the Social Committee was made by Selma. The Motion received a second from Pete and passed unanimously of those present.
Communication Committee:
The Website continues to be updated and is a valued tool for communications. Pam Lucken will remain the chair and Member of this committee.
Violations Committee:
Fines have been confirmed by the committee and the attorney will be handling the non-compliance matters in excess of $1000. The Committee Members confirmed were Liza Herrera, Wolfgang Haber and Toni Bucacci.
Architecture Committee:
A motion to appoint Pete Quintas and J.C Turban to the committee was proffered by Sissy. The Motion received a second from Tom and Passed unanimously of those present.

Old Business
Discussion of speeding in the neighborhood was held.

James recommended a temporary committee be appointed to assist in efforts to maintain presence and pressure on the Town and Miami Dade County to try to reduce speeding. Maria Hurtado, Maggie Hurtado and Sissy were appointed to this Public Safety Committee.

New Business
There was no new business to come before the Board at this meeting.

Homeowners Forum
The Board entertained questions from the Members present.

Adjournment
Sissy made a motion to adjourn at 8:10 pm which received a second from Gus. The motion was approved unanimously of those present.

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES
June 16, 2016
(approved)


========================================================

Board Members Present:
Selma De Jesus, President
Tom Doherty, V P
Gustavo Hermida, Secretary
Pete Quintas, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present. In addition Norman Hill, Mr. Popadak’s Field Assistant, was present and introduced to those present.
The meeting was held at the Palmetto Bay Village Center.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:10 p.m.

Approval of Minutes
A motion to approve the Minutes from the April meeting was proffered by Selma. The motion received a second from Gus and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of April and May with those present. The Manager suggested that the Association’s Capital position is sound and that the collection of past due debt has been substantial. The Association’s delinquent fees are at their lowest level in the history of the Association.

Managers’ Report—RFPs and Bids
The Proposal for street sweeping was performed to great appreciation by the residents.
Management will take a look at the north end of 89th Avenue and take needed action to have the lawn Maintenance Service maintain this area.

Administrative Items
The Manager announced that there was a resignation by one of the directors and due to the next meeting being the Annual and Election Meeting, candidates will have the opportunity to announce their interest through the Candidate Application Form.

The Board reviewed appeals and entertained those present that wished to address the Board in regards to violations and fines.

A Motion to accept and adopt Management’s suggestions in regards to the fines on the list provided was proffered by Pete. The Motion received a second from Tom and passed unanimously of those present.

A Motion to impose the appropriate fines on those owners listed in the Board Package who have failed to comply or contact management was made by Tom. The Motion received a second from Selma and passed unanimously of those present.

Adjournment

Gus made a motion to adjourn at 7:36pm. The motion was seconded by Selma and was approved unanimously.


Respectfully submitted by James J Popadak, LCAM


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING MINUTES

April 21, 2016
(approved)

========================================================

Board Members Present:
Selma De Jesus President
Jeff Grene, Treasurer
Gustavo Hermida, Secretary
Pete Quintas, Director

Tom Doherty, VP, notified the Board of his excused absence.

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at the Palmetto Bay Village Center.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:23 p.m.

Approval of Minutes
A motion to approve the Minutes from the January meeting was proffered by Jeff. The motion received a second from Pete and passed unanimously of those present.

Financial Review
The Manager reviewed the financial statement of March with those present. The Manager suggested that as had been expected, due to the Comcast income and good and frugal financial practices of the association should now do a reserve transfer of $5000. A motion to do so was made by Sissy and received a second from Jeff. The motion carried unanimously of those present.

Managers’ Report: RFPs and Bids
The Proposal for street sweeping was reviewed. A motion to approve the execution of the proposal from CPM to do this service was proffered by Sissy. The motion received a second from Pete and passed unanimously of those present.

Administrative Items
The Board reviewed appeals and entertained those present that wished to address the Board in regards to violations and fines.
A motion to impose fines on 8831 SW 204 Lane for leasing on Airbnb without approval as well as all others provided in the list to the board by management who failed to comply or contact Management was made by Gus. The Motion received a second from Jeff and passed unanimously of those present.

Adjournment

Jeff made a motion to adjourn at 8:26pm. The motion was seconded by Selma and was approved unanimously.

Respectfully submitted by James J Popadak, Manager


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
February 18, 2016
========================================================

We did not have a quorum for the February meeting so there wasn’t a meeting held.


CANTAMAR HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS SPECIAL MEETING MINUTES
January 19, 2016
(approved)
========================================================

Board Members Present:
Sissy De Jesus President
Thomas Doherty, Vice President
Jeff Grene, Treasurer
Gustavo Hermida, Secretary
Pete Quintas, Director

Staff Present:
James Popadak of T & G Management Services Inc. was present.
The meeting was held at the Palmetto Bay Village Center.

Call to Order: Mrs. De Jesus called the Meeting to order at 7:10 p.m.

Guests/Vendors: This special non-routine meeting was held for the purpose of having the Town of Cutler Bay present to provide information and updates to Town operations and projects.
The Town of Cutler Bay was well represented by the attendance of the Town Manager, Public Works Director and Storm Water Utility Manager. The gentlemen gave a brief presentation and then answered questions from the Board and those members in attendance.

In addition to these representatives, the Miami Dade & Town of Cutler Bay Police Department was represented by the presence of Sargent Reed. Sargent Reed presented the crime statistics for the area from Old Cutler Road to SW 212 Street. A brief Q & A was held and the Town officials were thanked for their attendance and good works.

Approval of Minutes
The Minutes from the November meeting were reviewed. A motion to approve them as drafted was made by Gus. The motion received a second from Jeff and passed unanimously of those present.

Administrative Items
The Board reviewed appeals and entertained those present that wished to address the Board regarding to violations and fines.

A motion to leave the full fine of $1000 on 8762 SW 204 Lane was proffered by Mr. Grene. The motion received a second from Mr. Quintas and passed unanimously of those present.
A motion to deny the Architectural Application for this same home was denied by the Board with the Architectural Committee Present as the driveway modifications (previously completed) left the concrete apron at the roads edge was made by Mr. Grene. The motion was seconded by Mr. Hermida and passed unanimous of those present.

The owner of the home at 20515 SW 89 Ave was present to address the Board and present a letter of appeal in regards to the recurrence of certain violations at his property. These recurrences resulted in the Board reinstating the fines which were waived in accordance to an agreement with the owner to maintain the property free of these particular violations. The board will review this matter and the letter, and advise the owner prior to the next meeting.

The Board reviewed the list of those homes which were up for fines through the violations letter process. A motion to approve the list be sent to the committee for further consideration of approval of the fines was made by Mr. Hermida. The motion received a second by Mr. Grene and passed unanimously of those present.

The Manager presented the Board with the guidelines on application and non-waiver of fines for consideration. A motion to adopt as a policy of the Board that the Association’s Board will not waive any fines from this date on unless they are found to be imposed improperly, very special circumstances are apparent, or as directed by the Association’s attorney was proffered by Mr. Grene. In addition those homes which have reached the maximum $1000 fine will be sent to the attorney for compliance enforcement and/or collection of such fines. The Motion received a second from Mr. Hermida and passed unanimously of those present.

Adjournment
Mr. Doherty made a motion to adjourn at 8:37pm. The motion was seconded by Mrs. De Jesus and was approved unanimously.

Respectfully submitted by James J Popadak, Manager